Agenda - 12-15-2020; 8-g - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 15, 2020 Action Agenda Item No. 8-g SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Craig Benedict, Director, 919-245-2575 Carrboro City Schools: SAPFO Capacity Ashley Moncado, Planner II, 919-245- Calculation and Change Request Form 2589 (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 13, 2020 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2021 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the SAPFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15' membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Since November 15t" fell on a Sunday this year, membership and capacity forms were updated based on Friday, November 13t" membership and capacity numbers. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2021. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2019 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 13, 2020 membership numbers.