Agenda - 12-15-2020; 8-e - Fiscal Year 2020-21 Budget Amendment #5

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7 Asset Management Services — Capital Project Items 12.The Orange County Asset Management Services Department is continuing to administer the following construction projects: Whitted Office Emergency Renovations, 308 West Franklin (Visitors Bureau), and the Skills Development Center at the Europa Center. The following additional funds are needed for each of these projects. • Whitted Office Renovations — This project involves the renovation and re- purposing of several spaces in the Whitted Human Services Center to create offices for the County Manager and the Board of County Commissioners Clerk's staff. New accommodations are required for these departments due to environmental concerns associated with their previous offices in the Link Center. The renovations are to occur in a portion of the Whitted Building that is close to 100 years old, and in the process of developing the plans for renovation, it was determined that the structural flooring in some of the areas slated for work were substandard, and would require additional shoring and support. The cost of this additional work was not anticipated in the original project budget. Total projects costs, including a 10% contingency, is projected at $324,649. Of this amount, available funds of $116,141 will be used from the existing Link Center Renovation project, and the remaining amount needed of $208,508 is recommended to be debt financed, and will be included as part of a planned Spring 2021 financing package. The County intends to advance funds for initial Project costs, and then reimburse itself from financing proceeds. The expected type of financing for the Project (which is subject to change) is installment financing under Section 160A-20, including the possible use of limited obligation bonds. The County intends for the adoption of this resolution to be a declaration of its official intent to reimburse itself from financing proceeds for Project cost expenditures. • 308 West Franklin Street (Visitors Bureau) — The Orange County Visitor's Bureau must relocate from 501 West Franklin Street, due to the re-purposing of that facility from an upcoming county economic development project. A former restaurant located at 308 West Franklin Street was selected as the new site for the Visitor's Bureau. The full scope and extent of the renovation was far more extensive than originally anticipated during the project budget development. The change in use from a restaurant to an office requires extensive demolition and reconstruction, particularly in the area of the former kitchen. Total project costs, including a 10% contingency, is projected at $352,187. Of this amount, available funds of $186,520 will be used from existing budgeted funds within the Visitors Bureau Fund, as approved by the Board of County Commissioners at their January 21, 2020 meeting, and the remaining amount needed of $165,667 is recommended to come from a transfer of existing Article 46 Sales Tax proceeds budgeted in the General Fund in FY 20-21 to the Visitors Bureau Fund.