100720 Vitual Planning Board Meeting Minutes

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Approved 11.4.20 169 Craig Benedict: Also, along the lines of that you talked about making an assessment at that first meeting, how many 170 people are interested and you can collect that entire list of people that want to speak. What was done with the 171 Commissioners' meeting on September 151"and 22nd was they got that full list of about 90 people and decided to hear 45 172 people the first night and 45 the second night. Also, on the 22nd,the second meeting,there wasn't more people that could 173 sign up that night, it was advertised the first meeting and that meeting was continued to allow more public input. In this 174 case,you could make the notes, as Perdita said,to the people to be aware that there will some time limits on these 175 meetings so please participate, sign up or attend as necessary. You could by knowing the 3 minutes timeframe, determine 176 the amount of speakers that would add up to whatever time, 10 p.m. if you wish. Then you would know how many would 177 speak at the next meeting. 178 179 Kim Piracci: I do think 11:30 p.m. is too late, I think probably 10 p.m. is a good time to end. I think it's important that the 180 public gets to speak, not twice but once. Even if we have to go to a second meeting. 181 182 Randy Marshall: I like the suggestion that if we have a continuance that we stick to the original list of speakers and not 183 add additional people or repeat speakers. 184 185 Hunter Spitzer: Not just limiting it to written, limiting the number of people that are allowed to speak. I think we should try 186 to accommodate present and verbal comments as possible. 187 188 Patricia Roberts: With Zoom, I'm able to go later. If we don't have to drive home, I'm happy to go later. 189 190 David Blankfard: I think the way we have it open ended,we can decide at each meeting how late the group wants to stay. 191 At the beginning of each meeting,we're going to decide how long and how many people should be able to be heard and if 192 to have a continuance and when that continuance is going to be such that everybody can attend and we are going to take 193 the first x number of people and the next x number of people will have to come back to the next meeting. 194 195 Randy Marshall: A little further down, I like the suggestion that language could be added to discourage repetitive 196 comments while allowing for a range of viewpoints. I think we can say we want to hear from everybody and we want a 197 range of viewpoints, if someone has already said and made the points you want to make please don't repeat those 198 because we've already heard them. 199 200 David Blankfard: I don't have a problem saying please don't be repetitive but I feel there is a tendency for people to keep 201 saying the same thing. 202 203 Melissa Poole: I agree we should mirror what the County Commissioners have done. 204 205 Craig Benedict: The comment I made earlier about written comments would only work if you are going to continue the 206 meeting.The written comments would really only be applicable if you have the first meeting and decide on a continuance 207 and want to capture everything and take written comments between meetings. 208 209 Adam Beeman: I don't know if Buc-ee's is coming up next month but if it does, I anticipate the same amount of interest 210 and public comment we got from RTLP. We definitely need to figure it out and hammer it out by then. 211 212 Kim Piracci: It seems cumbersome to listen to everybody's comments, especially when they are repetitive, but sometimes 213 things come out with the public that aren't necessarily brought forth by the developer. One thing we missed on RTLP was 214 the property the County had set aside to preserve and that didn't come up before we voted. I think it's very important that 215 we give the public an opportunity to speak. 216 217 David Blankfard: I think from what I've heard from the Board is:we want to determine the time the meeting ends at the 218 beginning of each meeting and if there are a lot of people signed up to speak,we're going to take the names and say how 219 many we listen to tonight and we're going to have a continuance to another night and those people who didn't get to speak 220 will get to speak at the continued meeting. The Board will determine the date of the continuance and then we will 221 reconvene. With the opportunity to provide written comments. 222 223 Adam Beeman: Is it possible to get our own link for the public to send us emails? I read every comment submitted to the 224 BOCC google link. Is there a way we can get one for the Planning Board so we can go directly to that site and read them.