100720 Vitual Planning Board Meeting Minutes

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Approved 11.4.20 57 58 Craig Benedict: I'll give you a briefing on that after the topic of the night. 59 60 61 Gio Mollinedo arrived 62 63 64 AGENDA ITEM 5: PUBLIC CHARGE 65 66 INTRODUCTION TO THE PUBLIC CHARGE 67 The Board of County Commissioners, under the authority of North Carolina General Statute, appoints 68 the Orange County Planning Board (OCPB) to uphold the written land development law of the County. 69 The general purpose of OCPB is to guide and accomplish coordinated and harmonious development. 70 OCPB shall do so in a manner, which considers the present and future needs of its citizens and 71 businesses through efficient and responsive process that contributes to and promotes the health, safety, 72 and welfare of the overall County. The OCPB will make every effort to uphold a vision of responsive 73 governance and quality public services during our deliberations, decisions, and recommendations. 74 75 PUBLIC CHARGE 76 The Planning Board pledges to the citizens of Orange County its respect. The Board asks its citizens to 77 conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At 78 any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will 79 ask the offending member to leave the meeting until that individual regains personal control. Should 80 decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment 81 to this public charge is observed. 82 83 84 AGENDA ITEM 6: CHAIR COMMENTS 85 86 87 AGENDA ITEM 7: PLANNING BOARD PROCEDURAL ISSUES—To discuss issues raised by Planning Board members during the 88 training session on September 2. Specifically,the ideas of concluding Planning Board meeting by a 89 certain time and placing limits on the amount of time spent on repetitive public comments were raised. 90 Presenter: Perdita Holtz 91 92 Perdita Holtz: At the September 2°d meeting there was some discussion about the length of the meetings the Planning 93 Board has been experiencing and also the length of public comments. We brought this back for the Planning Board to 94 discuss tonight. If they want to suggest any modifications to the way things operate, I did consult with County's legal staff 95 regarding these issues and on your abstract you can see there are 3 bullets on length of meetings and options on what 96 you could consider. Also,for public comment,there is some information there and 2 potential options you might want to 97 consider depending on the outcome of your discussion tonight. The recommendation is that you receive the information in 98 the abstract and discuss those topics and if necessary, provide direction to the staff on any next steps. 99 100 Kim Piracci: To me it makes the most sense to either limit the meeting length at the beginning of the meeting or once it 101 gets late someone can make a motion to end the meeting. It seems if we change the rules to make it official to never go 102 beyond a certain time, it seems rigid to me. It wouldn't include alternatives. If we say we always end at 10 p.m. but we're 103 almost done... I think it's fine the way it is as long as we all know that ending the meeting and having it go on is an 104 alternative. 105 106 David Blankfard: I got hung up that at the continued the meeting,we allowed the same people to speak that had spoken 107 at the 1 st meeting. I think that needs to be limited to only those who didn't, I think it's very important for the public to voice 108 concerns on any topic but you only get to say it once. 109 110 Adam Beeman: And we did the 1st agenda item that had nothing to do with the public comments being heard and then it 111 went on and on about stuff that had nothing to do with the agenda item before them. We should have voted on that item 112 and then moved on the item they really wanted to address. Based on all the comments the public feels like there is no