Agenda - 10-01-2003-8o - Laserfiche WebLink

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2 installation, bat guano eradication and asbestos abatement for example), funds are insufficient to complete the renovation work that was proposed to coincide with the HVAC replacement. The remaining renovation work, which basically includes painting and floor covering replacement for Building A is recommended for completion in conjunction with the HVAC project in order to avoid the repeated and significant disruption of operations in the building at a later date. The Board is requested to approve funding for this work and other expenses as cited under the Financial Impact section; and to authorize the Manager or his designee to award bids and execute the necessary paperwork, thereby allowing the project to continue within the timeframe that allows the occupants to return to the Whiffed Building as scheduled in December 2003. This is the same work that the Board authorized to be awarded during the summer break, however, the purchase orders were not executed pending completion of the structural work and subsequent assessment of the funding sufficiency. FINANCIAL IMPACT: The table below compares currently available revenue for the project with total projected project costs (see attachment #4 for additional detail). Staff estimates that an additional $475,000 will be needed to complete the project. Remaining work includes replacement of attic insulation (related to the bat guano abatement), painting, flooring and door/wall repairs and moving expenses. This renovation work will be completed in phases over the next few months as the HVAC contractors complete their portion of the work and clear the area. Materials to complete the work will be purchased directly by the County through existing State and GSA (federal government) contracts, thereby minimizing the County's overall costs. To the extent needed, labor will be bid for the various components, such as painting, installation of flooring, etc. Available funding for project $3,260,860 Anticipated roject expenditures $3,735,754 itiona un s ee a to omp ete Project $474,894 Last spring, the Board reviewed unfunded capital needs identified by County and school staffs. These were identified as high priority needs that should be addressed in the near future, but for which no specific funding source had been identified. Examples of this category of projects included renovations at the Northern Human Services Center and construction of a new Animal Shelter. Commissioners asked staff to assess how the unfunded projects might fit into the County's plans to seek loans from financial institutions over the next few years. That assessment will be presented to the Board at its October 27, 2003 work session on Capital Investment Plan issues. In the meantime, the estimated $475,000 needed to complete the Whitted Center renovation in a timely way should be added to the list of urgent but unfunded County capital improvements. Staff recommends that the Board indicate its intent to include $475,000 in additional funding for the Whiffed Center project, to be obtained through alternative financing. That authorization will permit staff to encumber and expend the additional funds required to complete flooring,