CHOCVB Board Meeting Minutes 091620

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DocuSign Envelope ID:BCD54242-E930-4E16-AAFB-DA66CD178B1E For Approval October 21, 2020 Chapel Hill/Orange County Visitors Bureau Virtual Board of Directors Meeting September 16, 2020 Board Members Present: Pam Hemminger,Anthony Carey, Kayla Dempsey, Mark Bell, Sam Vadgama, Lydia Lavelle, Beverly Payne, Mark Sherburne,Tim Hoke,Jon Hartman-Brown, Matt Gladdek,Jamezetta Bedford, and Shannan Campbell. Not Present: Dixon Pitt, David Brooks,Tanya Moore,Spring Council, and Libbie Hough. Staff Attendance: Laurie Paolicelli, Patty Griffin,Tina Fuller, and Leslie Wilcox. Also present: Chris Cavanaugh, Asheville/Buncombe County(Interim) Director for Explore Asheville. Call to Order Chair, Anthony Carey called the meeting to order at 8:05 a.m. Approval of Minutes Chair Anthony Carey requested a motion to approve the August 19, 2020 minutes. Tim Hoke so moved and Mark Sherburne seconded the motion. With all members in favor,the minutes were approved as submitted. Executive Director's Report • July is the first month of the new fiscal year so the budget is largely uneventful at this point. • This will be the first full fiscal year in which we experience the effects of the COVID 19 Virus on travel and tourism budgets and we anticipate our revenues being reduced by 70%. • Currently we are receiving CARES Act grant of$100,000 in tourism marketing received from the State of North Carolina "Count on Me" program. Patty Griffin will review in detail. • We are also grateful that we received a CARES Act grants from the County for local staycation marketing, local safety messaging and broader reach marketing. $25,000, $5,000 and $25,000 respectively. • We continue to apply for any grants to help with budget and marketing. • Our budget priority, at the request of the Orange County Board of County Commissioners, is protecting staff. • I cannot give you a budget projection for more than 90 days. It's next to impossible knowing that the realities in travel and tourism and college education change daily. • We will have to tackle relocation costs, because, as you know,we signed a 10-year lease on a new building right before the pandemic hit and construction bids were just received. In October I'll prepare you for that. • In January 2021, we'll have to take a hard look at the budget realities and see how the national and state economy is trending and what realities we must confront in our economy in terms of demand, and what we are allowed to host. Presentations • Chris Cavanaugh, Asheville/Buncombe County (Interim) Director for Explore Asheville. Coronavirus and Our Strategic Response presentation.