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n I <br /> 4C H C D <br /> ORANGE COUNTY HOUSING & COMMUNITY DEVELOPMENT <br /> Disbursement Policy <br /> All repair work must be inspected by the Rehabilitation Specialist, the local Building or Minimum Housing <br /> Code Inspector, when applicable , and the homeowner prior to any payments to contractors . If all <br /> construction work is deemed satisfactory and all other factors and written agreements are in order, <br /> payment shall be issued upon presentation of an original cost- per- item invoice from the contractor . The <br /> contractor should allow up to fourteen ( 14 ) business days for processing of the invoice for payment . <br /> The contractor is entitled to request two partial payments and a final payment . The first partial payment <br /> may be requested when the work is 50 % complete . The second partial payment may be requested when <br /> the work is 90 % complete . When a payment is requested , the Rehabilitation Specialist will inspect the <br /> work within three ( 3 ) days, determine the percentage of job completion and calculate a payment based on <br /> 90 % of the total work completed . For projects that have a contract amount of less than $ 5 , 000, the second <br /> payment will be the final payment for 100 % of the total work completed . <br /> Following the completion of the construction , the contractor and the Rehabilitation Specialist will meet <br /> with the homeowner in a post- construction conference . At this time , the contractor will provide to the <br /> homeowner the owner ' s manuals and warranties on equipment and materials and be available to answer <br /> any questions . <br /> When the contractor declares the work complete , the Rehabilitation Specialist will thoroughly inspect the <br /> work as part of the project closeout . If any of the work is deemed unsatisfactory, it must be corrected prior <br /> to the authorization of final payment . If the contractor fails to correct the work to the satisfaction of the <br /> Rehabilitation Specialist, payment may be withheld until such time as the work is deemed satisfactory . If a <br /> dispute occurs , contractors may follow the procedure dealing with complaints , disputes, and appeals in <br /> the applicable program ' s Assistance Policy . Contractors must abide by the final decision as stated in the <br /> policy . The homeowner, Rehabilitation Specialist, and Housing and Community Development Manager <br /> must sign off on the work . After the receipt of the contractor ' s final invoice , inspections, certificate of <br /> completion and lien releases , the final payment will be processed . All material and workmanship will be <br /> guaranteed by the contractor for a period of one ( 1 ) year from the date of completion of the work . <br /> Orange County assures, through this policy, that adequate funds shall be available to pay the contractor <br /> for satisfactory work . <br /> All contractors , subcontractors and suppliers must sign a lien waiver prior to the disbursement of funds . <br /> This Procurement and Disbursement Policy is adopted this ,r%ob ay of OCJOhe+#`� 20/,M <br /> County Manager <br /> OFFICIAL SEAL <br /> Notary Public P66 V 14 H � h+ :Notary Public, Nodh C oMa <br /> RANGE COUNTY <br /> DAVID HUNT <br /> My Commission E :y„ t, 7, ,Zoi4. <br /> Orange County Urgent Repair and Housing Rehab Procurement and Disbursement Policy Page 3 <br />