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23 <br /> procedures apply to all Orange County departments and employees, except departments of <br /> elected officials. Elected officials may choose to follow the County's policy and procedures or <br /> develop an alternate policy. <br /> The School of Government (SOG) at University of North Carolina at Chapel Hill encourages <br /> local governments to establish a County Commissioner/Elected Official travel policy as a best <br /> practice and for accountability. <br /> Over the years, the Clerk to the Board's Office has included travel guidelines as part of the new <br /> Commissioners' orientation guide and revised those guidelines as appropriate. <br /> Each County Commissioner receives a monthly car allowance of$200 for in-state travel. <br /> Note: The current annual operating budget does not include funding for travel and/or training <br /> items outside of the monthly car allowance. <br /> Chair Rich presented the following County Commissioner Travel Policy: <br /> Draft County Commissioner Travel Policy <br /> (Excerpt from BOCC Orientation Guide) <br /> Purpose: This policy establishes appropriate guidelines for travel and transportation required of <br /> elected officials conducting business for Orange County. <br /> All travel and training for the Orange County Board of Commissioners (BOCC) will be budgeted <br /> as part of the Clerk to the Board's departmental budget. Please contact the Clerk to the Board <br /> and/or the Office Manager by phone or email if you have any questions or need assistance. <br /> All county incurred expenses should be paid for by using your assigned County procurement <br /> card (p-card). Please remember, all financial transactions are considered Public Record and are <br /> subject to be requested and viewed. <br /> Monthly Car Allowance <br /> Covers the following items in relation to business of Orange County: <br /> • Use of personal vehicle/gas/miles driven within North Carolina <br /> Transportation (Outside of Orange County) <br /> Detailed receipts must be submitted to the Office Manager. <br /> Please indicate on the receipt the date and purpose. <br /> • A County vehicle may be available, and can be reserved upon request utilizing the <br /> County's CarShare program: <br /> https:Hintranet.orangecountVnc.gov/Transportation/CarShare.asp) <br /> • Other modes of transportation - travel by airplane, rental vehicle, taxi, etc. will be paid at <br /> actual cost using your p-card. <br /> • Other travel related costs such as gas, parking fees and tolls will be paid at actual cost <br /> using your p-card. <br /> Meals <br /> Detailed receipts must be submitted to the Office Manager. <br />