Agenda - 09-04-2001-9a - Laserfiche WebLink

Browse Search

2 Further, as has been anticipated throughout the planning process, the Whiffed Building will present a significant design and construction challenge in that the building must remain conditioned at all times throughout the project and some work must be accomplished while the individual spaces are occupied. RNM has completed other renovation projects, some in which the building has remained occupied similarly to that which shall be the case at Whiffed. Their scope of work under this contract will include the preparafiion of a phasing schedule, in which specific sections are vacated, completed, then reoccupied in a logical sequence, thereby creating as little disruption of day-to-day activity as is possible. Construction Observation While contract administration ,will be carried out by the Public Works staff, the day-to-day construction observation would best be carried out through the services of a mechanical or electrical engineer. RNM will provide construction observation twice .per month as part of progress meetings. However, due to the size and nature of the project and to ensure that the designed project is the one that is actually built, additional day to day observation by qualified personnel is highly recommended. To that end, RNM's contract includes intensive observation three times per week by a retired electrical engineer that contracts with RNM in instances- such as this. Timetable • Assuming the Board awards the proposal to RNM, and a contract is finalized and reviewed by the Attorney and Staff by the middle of September, completion of the drawings and specifications is anticipated around the end of the year. • Bidding would occur early in 2002,. with work presumably to begin in early-Spring 2002. • RNM has projected completion of . the renovation work within 12-15 months of commencement. - FINANCIAL IMPACT: The scope of service by RNM as outlined above is provided at a total contract cost of $175,040. Further, an estimated $500 will be spent to reimburse RNM for cost of document plans and specifications for to be used in bidding and construction. No further reimbursable costs are required. RNM agrees with the design direction proposed by Robson Woese, with a few minor modifications. However, RNM has expressed concern that the cost estimate cited in the report failed to consider removal of the existing system, as well as the degree of difficulty the job will entail. Contract costs may be expected to rise significantly when the work must be carried out in a building in which operations will continue throughout the renovation work. It is notable that the process used by RNM employs two additional cost estimates; one during the design development stage of the project and the second shortly before the project is put out to bid. Theoretically, this allows a reality check on expected bid costs and will provide the opportunity to make midstream adjustments to the project prior to bidding, while still maintaining design quality. This project is a component of the $2,845,000 made available through the 2/3 net debt reduction bonds approved by the Board in spring 2000. The Board approved the issuance of these bonds to address high priority renovation projects at both Whiffed and Northern Human Services Centers. To date, no funds have been spent from these bond monies.