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~. <br />'- ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 4, 2001 <br />Action Agenda <br />Item No. __~` A <br />SUBJECT: Award of Bid, Contract Approval for Whiffed HVAC,Consulting Engineer <br />DEPARTMENT: Purchasing and Central Srvs. PUBLIC HEARING: (Y/N) No <br />and Public Works <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Wilbert McAdoo, 245-2625 <br />Whiffed Renovations Priority List <br />Proposal Letter TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a proposal and approving a contract with Reece, Noland, <br />McElrath (hereinafter RNM), consulting engineers from Waynesville, NC, to design and provide <br />construction oversight to the Whiffed Human Services Building heating-air-conditioning and <br />ventilation (HVAC) renovations. <br />BACKGROUND: <br />Consultant Selection <br />On June 5, 2001, the County Commissioners authorized the solicitation of Requests for <br />Proposal for consulting engineer services to design the new HVAC system at the Whiffed <br />Human Services Building. Robson Woese and Reece Noland McElrath (RNM) Consulting <br />Engineers responded to the request. Commensurate with State bidding laws, proposals were <br />reviewed and an interview was conducted with RNM, whose qualifications more closely met the <br />skills required far the Whiffed project. Following completion of the interview process, a fee was <br />negotiated with RNM. <br />Sco a of Consultant's Work <br />RNM has reviewed the feasibility study presented to the Board in June 2001 and will verify that <br />the recommended design approach is preferable at this facility. Any significant modifications to <br />the approach presented in the study would be brought back to the Board for further <br />consideration. However, initial conversations with RNM indicate that the approach <br />recommended appears valid. <br />RNM will prepare all documents and drawings required for bidding and construction of the <br />project, which includes the complete demolition and replacement of the HVAC system in both <br />the Whiffed Building and the Recreation and Parks Building. <br />