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ORANGE COUNTY HEALTH DEPARTMENT <br /> Board of Health Policy and Procedures Manual <br /> Section III: Board Adopted Policies <br /> Policy III.A.: Operating Procedures <br /> Reviewed by: Health Director <br /> Approved by: Health Director,Board of Health <br /> c. A conference between the employee and the supervisor regarding the <br /> employee's performance for the year. <br /> d. Supervisor prepares a Work Planning and Performance Summary after the <br /> conference which outlines the findings of the discussion and makes the final <br /> recommendation as to performance. <br /> e. Supervisor forwards all paperwork to Human Resource Director. <br /> B. In the case of the Health Director, the "supervisor" of the Director is the entire <br /> Board. The Chair assumes the responsibility of managing the information flow <br /> and input into the performance evaluation. This may include the formation of an <br /> ad-hoc committee to assist in the completion of the performance evaluation. <br /> a. The Health Director prepares performance notes relevant to the year and <br /> emails them to all Board members. <br /> b. The Chair schedules a meeting with the County Manager to obtain input on <br /> the Health Director's performance. <br /> c. The Chair may or may not solicit additional feedback, including from senior <br /> management staff and direct reports at the Health Department through <br /> electronic or in-person methods each year. A 3600 evaluation should be <br /> conducted at least every 5 years. <br /> d. The Chair presents these findings to the full Board at a closed session of <br /> the Board and a general discussion of performance is then held. The Board <br /> reaches agreement on a recommendation and then the health director is called <br /> into the room and the Chair guides the discussion by Board members. <br /> e. The Board is required to keep minutes during the closed session, including <br /> any motions made and actions resulting from such motions and transmit them <br /> to the Secretary(Health Director) for the permanent record. <br /> f. Board members indicate changes they would like to see included in the <br /> following year's work plan and those areas are discussed with the Health <br /> Director in the meeting. <br /> Following the meeting, the Chair writes the performance summary, finalizes the <br /> paperwork, obtains the Health Director's signature and sends it to the Human <br /> Resources Director for the County. The Human Resources Director processes the <br /> remaining paperwork. The goal should be to have the performance review complete <br /> within 30 days of the hiring date anniversary. <br /> XVIII.Compliance with North Carolina Law <br /> A. In conducting its business, the Board shall comply with all applicable North <br /> Carolina laws, including but not limited to open meetings laws,public records <br /> laws, and the laws setting forth the responsibilities and duties of local boards of <br /> Review Annually(July) Page 14 of 15 <br /> Original Effective Date: February 8, 1979 <br /> Revision Dates: 12/18/1980,4/16/1981;4/26/1984; 11/16/2000;2/23/2007; 10/24/2007;4/23/2009,7/24/12, <br /> 11/5/13, 11/14,8/15,9/18, 10/19 <br /> S:\MANAGERS WORKING FILES\BOH\AGENDAS&ABSTRACTS\2020 Agenda&Abstracts\August 2020\Pdfs for webpage\V.A. <br /> Policy Review Attachments\III.Operating Procedures August 2020.doc <br />