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ORANGE COUNTY HEALTH DEPARTMENT <br /> Board of Health Policy and Procedures Manual <br /> Section III: Board Adopted Policies <br /> Policy III.A.: Operating Procedures <br /> Reviewed by: Health Director <br /> Approved by: Health Director,Board of Health <br /> 4. Mental Health and Substance Abuse <br /> To oversee the action steps and deliverables outlined in the Mental Health <br /> and Substance Abuse section of the Board of Health Strategic Plan. <br /> 5. Social Determinants of Health <br /> To oversee the action steps and deliverables outlined in the Social <br /> Determinants of Health section of the Board of Health Strategic Plan. <br /> 6. Temporary Committees <br /> The Board may establish and appoint members for temporary committees <br /> as needed to carry out the Board's work. Temporary committees must <br /> limit their work to the specific charge outlined by Board motion and may <br /> include members that are not serving on the Board of Health. All <br /> temporary committees are subject to the North Carolina open meetings <br /> laws and shall comply with the provisions of those laws. <br /> X. Meetings <br /> A. Regular Meetings <br /> The Board shall hold regular meetings no less than quarterly. As a general rule, <br /> the Board will meet monthly. A calendar of regular meetings and location of each <br /> meeting will be established at the last regular meeting of the calendar year for the <br /> next calendar year. The dates may be adjusted annually based on Commissioner <br /> meeting dates for the year to enable the Commissioner member of the Board to <br /> attend. The requirements of the open meetings law shall apply to all regular <br /> board, regular or ad hoc committee or task for meetings. Notification of the <br /> public will be in compliance with open meeting law notification. <br /> B. Special Meetings <br /> The Chairperson or any three members may call special meetings. The Secretary <br /> to the Board is to be informed of the special meeting and shall give proper notice <br /> of the meeting at least 48 hours before the special meeting is to occur. A special <br /> meeting may also be called or scheduled by vote of the board in open session <br /> during another duly called meeting. The motion or resolution calling or <br /> scheduling the special meeting shall specify its time,place, and purpose. <br /> Notification procedures remain the same. Only those items of business specified <br /> in the notice may be discussed or transacted at a special meeting, unless (1) all <br /> members are present and(2)the board determines in good faith at the meeting <br /> that it is essential to discuss or act on the item immediately. <br /> C. Agenda <br /> The Secretary to the Board shall prepare an agenda for each meeting. Any board <br /> member who wishes to place an item of business on the agenda shall submit a <br /> request to the Secretary at least five working days before the meeting. For regular <br /> meetings, the Board may add items to the agenda or subtract items from the <br /> agenda by a majority vote. The agenda for a special or emergency meeting may <br /> Review Annually(July) Page 8 of 15 <br /> Original Effective Date: February 8, 1979 <br /> Revision Dates: 12/18/1980,4/16/1981;4/26/1984; 11/16/2000;2/23/2007; 10/24/2007;4/23/2009,7/24/12, <br /> 11/5/13, 11/14,8/15,9/18, 10/19 <br /> S:\MANAGERS WORKING FILES\BOH\AGENDAS&ABSTRACTS\2020 Agenda&Abstracts\August 2020\Pdfs for webpage\V.A. <br /> Policy Review Attachments\III.Operating Procedures August 2020.doc <br />