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Agenda - 10-01-2003-8g
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Agenda - 10-01-2003-8g
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Last modified
9/2/2008 2:56:32 AM
Creation date
8/29/2008 10:34:07 AM
Metadata
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BOCC
Date
10/1/2003
Document Type
Agenda
Agenda Item
8g
Document Relationships
2003 S Manager - PROJECT TURN AROUND Criminal Justice Partnership Program 2003-2004 Contracts
(Linked From)
Path:
\Board of County Commissioners\Contracts and Agreements\General Contracts and Agreements\2000's\2003
Minutes - 20031001
(Linked To)
Path:
\Board of County Commissioners\Minutes - Approved\2000's\2003
NS Grant Criminal Justice Partnership Program Grant Acceptance
(Linked From)
Path:
\Board of County Commissioners\Contracts and Agreements\BOCC Grants\2000 - 2009\2003\2003 Grants
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<br />The Grantee shall be responsible for providing sufficient notification and review of a <br />particular site for a facility or program paid for in ~ti hole or in part with NCDOCCJPP fiords. <br />The Grantee must provide written verification of site approval before proceeding with the <br />expenditure of any funds for such a facility, except that a fee such as reasonable earnest <br />money may be paid with prior written approval of tiie'v'CDOCCJPP. Written notice of plans <br />to locate a facility or program shall be provided by the Grantee county to the Board of <br />County Commissioners in the Grantee county and,yif a different county, to the Board of <br />County Commissioners in the county in which the proposed facility or program is to be <br />located. A copy of this notice shall also be provided to the Grantor. <br />It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br />Commissioners acid any local government body ~~ ith authority over the Grantee cotuity or <br />the jurisdiction in which the facility or program is to be located approves of the use of a <br />particular site for any operations paid for in whole or in part by NCDOCCJPP funds. <br />Further. title to any property must be held as stated in III. K. above. <br />IV, Operational Procedures <br />A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure that <br />the program operation and all grant fiord expenditures are carried out under the fiscal policies <br />of the Grantee county, except where otherwise provided for in this contract. <br />B. Implementation of Project Within Sixty Days; The Grantee agrees to implement <br />NCDOCCJPP projects within sixty days following the grant contract effective date, except <br />as provided below or be subject to automatic cancellation of the grant. An extension may <br />be authorized if requested and justified in writing during the initial sixty-day period. <br />Implementation includes hiring of staff or expenditure of funds as stated in the budget of a1i <br />approved NCDOCCJPP plan or application. <br />C. Accounting Requirements: Grantee agrees to record all project costs following generally <br />accepted fiord accounting procedures. A separate account ntunber or cost recording system <br />must separate all project costs from the Grantee's other or general expenditures. Adequate <br />documentation must be maintained for all project expenditures and commitment of funds. <br />Such financial records and supporting documentation must be retained and available for <br />audit purposes for three years following the end of the grant period. Adequate <br />documentation is defined as follows for each major budget category: <br />Personnel: Documentation must include time and attendance records, payroll <br />periods, payment rate and a brief description of the service(s) provided. Time <br />Reports must be signed by the employee and supervisor. This requirement applies <br />to all personnel paid from NCDOCCJPP grant fiords. All salary increases must <br />comply with CJPP policy and be approved as a part of the annual grant submission <br />or in subsequent program budget amendment requests. <br />Page 4---July 1, 2003 to June 30, 2001 <br />
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