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3 <br /> ORANGE COUNTY <br /> NORTH CAROLINA <br /> Draft County Commissioner Travel Policy <br /> (Excerpt from BOCC Orientation Guide) <br /> Purpose: This policy establishes appropriate guidelines for travel and transportation <br /> required of elected officials conducting business for Orange County. <br /> All travel and training for the Orange County Board of Commissioners (BOCC) will be <br /> budgeted as part of the Clerk to the Board's departmental budget. Please contact the Clerk <br /> to the Board and/or the Office Manager by phone or email if you have any questions or need <br /> assistance. <br /> All expenses incurred while conducting county business should be paid for by using your <br /> assigned County procurement card (p-card). Please remember, all financial transactions <br /> are considered Public Record and are subject to be requested and viewed. <br /> Monthly Car Allowance <br /> • A monthly car allowance is provided as part of each Commissioner's compensation <br /> package. The car allowance covers the use of personal vehicle/gas/miles driven <br /> within North Carolina. <br /> Transportation (Outside North Carolina) <br /> The Clerk's Office will handle all transactions related to travel out of state. <br /> Detailed receipts must be submitted to the Office Manager. <br /> Please indicate on the receipt the date and purpose. <br /> • Payment for gas while using a personal vehicle outside of the State of North Carolina <br /> should be paid for by using your County assigned p-card. <br /> • A County vehicle may be available to travel outside of North Carolina, and can be <br /> reserved upon request utilizing the County's CarShare program: <br /> https://intranet.orangecountVnc.gov/Transportation/CarShare.asp) <br /> Other modes of transportation — The Clerk's Office will arrange and pay for air travel outside of <br /> North Carolina. Other travel expenses such as rental vehicles, ride sharing services, taxis, gas, <br /> parking fees, tolls, etc. will be paid using your County assigned p-card. <br /> Meals <br /> Detailed receipts must be submitted to the Office Manager. <br /> 1 Revised 9/2020 <br />