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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 6, 2020 <br /> Action Agenda <br /> Item No. 8-j <br /> SUBJECT: Approval of the Board of County Commissioners (BOCC) Travel Policies and <br /> Procedures <br /> DEPARTMENT: Clerk to the Board/Board of <br /> County Commissioners' Office <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Draft County Commissioner Travel Commissioner-Chair, Penny Rich, (919) <br /> Policy 245-2130 <br /> Allen Coleman, Assistant Deputy Clerk II <br /> (919) 245-2127 <br /> PURPOSE: The purpose of this policy is to establish appropriate guidelines for travel and <br /> transportation required of elected officials conducting business for Orange County. <br /> BACKGROUND: The County has established policy and procedures for the purposes of <br /> authorizing and providing funds for County employees to travel for County business. These <br /> policy and procedures are approved by the Chief Financial Officer (CFO), administered by the <br /> Finance and Administrative Services department, and reviewed regularly. The policy and <br /> procedures apply to all Orange County departments and employees, except departments of <br /> elected officials. Elected officials may choose to follow the County's policy and procedures or <br /> develop an alternate policy. <br /> The School of Government (SOG) at University of North Carolina at Chapel Hill encourages <br /> local governments to establish a County Commissioner/Elected Official travel policy as a best <br /> practice and for accountability. <br /> Over the years, the Clerk to the Board's Office has included travel guidelines as part of the new <br /> Commissioners' orientation guide and revised those guidelines as appropriate. <br /> Each County Commissioner receives a monthly car allowance of $200 for in-state travel. <br /> Note: The current annual operating budget does not include funding for travel and/or training <br /> items outside of the monthly car allowance. <br /> On September 10, 2020, the Board of County Commissioners reviewed and discussed the <br /> proposed County Commissioner Travel Policy and Procedures document and provided direction <br /> to Chair Rich and staff for minor revisions. <br />