Agenda - 06-25-2001-9g - Laserfiche WebLink

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4. Changes were incorporated into the design and a revised plan presented to the Commissioners on June 21, 1999. Approval was denied by a vote of 3-2, citing cost as the issue. 5. The Town was petitioned to bear the cast of work to be accomplished in the right of way. The Town indicated a willingness to reimburse the County for up to $60,000 from Streetscape funds. Normally, the Town uses their own forces to build Streetscape improvements; however, they saw the merits of combining the two projects so that both could be completed in tandem. The project was reconsidered by the Commissioners on October 3, 2000 and approved. 6. Plans were completed commensurate with the Town's needs far the right-of--way improvements, reviews were completed, and the project was bid on June 7, 2001. In order to ensure the reimbursable portion of the project was clearly delineated, the project was split into two sections, one for the pocket park and the other for the right-of--way work. Further, there were four alternates included in the bid to ensure flexibility in the event of budget overrun. The altemates were: Alternate 1: Reduce the size of the trees to be planted in the pocket park planters. Deduct $10,200 (Attributable to the pocket park) Alternate 2: Add a brick retaining wall and associated plants in front of 501 W. Franklin Street (Coldwell Banker). Add $3,801 (Attributable to the Streetscape project.) Alternate 3: Additional Exterior Lighting Fixtures installed on building. Add $2,500 (Attributable to the pocket park) Alternate 4: Add Planter in the northwest corner of the parking lot along with adjacent lighting bollard indicating parking. Add $2,800 (Attributable to the, pocket park) The County received three bids on the project on June 7, 2001, with bids ranging from a total of $126,742 to $223,241 (see attached tabulation). The lowest bid, submitted by Mellott Trucking and Supply Company, Inc., quotes the pocket park portion at $45,936 and the right-of--way portion at $80,806, for a total of $126,742. Although the Town's commitment was not to exceed $60,000, they were advised of the bid results. They have however declined to contribute additional funds to address the cost overrun. The County has contacted the low bidder and is attempting to determine cost centers that could be reduced. The right of way work must be completed along with the pocket park as a condition of the Zoning Compliance Permit (ZCP). While the County could petition for reconsideration of the ZCP, it is unlikely that the permit would be modified to eliminate the right of way work. In previous action, the Board has expressed a willingness to use the remaining funds in the Skills Development Center project (approximately $45,000) and to contribute up to $18,000 from the County Capital Reserve fund toward this project. These funds ($63,000), along with the Town's $60,000 contribution, provide resources up to $123,000. Staff believes that modification to the right-of--way work is possible and that it will yield savings sufficient to allow the project to be completed within the $123,000 threshold without breaching the integrity of the project. Further, the project designer had earlier alluded to an area nursery that might donate the trees or offer substantial discounts. That option will be pursued with the designer and the contract reduced by any savings realized.