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<br /> <br />Draft County Commissioner Travel Policy <br />(Excerpt from BOCC Orientation Guide) <br />2 <br /> <br /> <br />Meals <br />Detailed receipts must be submitted to the Office Manager. <br />Please indicate on the receipt the date(s), meal selection (Breakfast, Lunch, or Dinner), event <br />name, and purpose. <br />• Outside of Orange County – expenses related to meals and non-alcoholic beverages <br />should be purchased using your County assigned p-card. <br />• Meals within Orange County - only meals related to serving the public at "official <br />functions" are eligible for reimbursement (Examples of “official functions” may <br />include but not limited to: Mayors and Commissioner Meetings, Peer Elected <br />Official/Staff Meetings}. Meals other than those for "official functions" that are <br />purchased within Orange County solely for the convenience of the traveler are not <br />eligible for reimbursement. <br />• Tips related to eligible meals as outlined above should be paid for by using your <br />County assigned p-card. <br />• Tips for hospitality services (maid service, bellhop, etc.} should be paid for by using <br />your County assigned p-card. <br /> <br />Hotel & Lodging (Outside of Orange County) <br />Detailed receipts must be submitted to the Office Manager. <br />Please indicate on the receipt the date(s), event name, and purpose. <br />• Payment will be made for actual costs (including deposits and taxes} using your <br />County assigned p-card. <br />• Reimbursement will not be made for hotel & lodging within Orange County. <br /> <br />Other Costs <br />The Clerk’s Office will handle transactions related to travel and/or training such as event <br />registrations, conference materials, educational literature, etc. Please contact the Office <br />Manager to coordinate any anticipated travel or training/registration requests. A detailed <br />receipt must be submitted to the Office Manager if you chose to purchase materials, event <br />registrations, etc. on your own. <br /> <br /> <br /> <br />4