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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br /> <br />ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 10, 2020 <br /> Action Agenda <br /> Item No. 4 <br /> <br />SUBJECT: Discussion of Travel Policies and Procedures for the Board of County <br />Commissioners (BOCC) <br /> <br />DEPARTMENT: Clerk to the Board/Board of <br />County Commissioners’ Office <br /> <br /> <br /> <br />ATTACHMENT(S): <br />Draft County Commissioner Travel <br />Policy <br /> <br /> <br /> <br /> <br /> <br />INFORMATION CONTACT: <br />David Hunt, Deputy Clerk, (919) 245- <br />2126 <br />Allen Coleman, Assistant Deputy Clerk <br />II, (919) 245-2127 <br /> <br /> <br /> <br /> <br />PURPOSE: To discuss appropriate guidelines for travel and transportation required of elected <br />officials conducting business for Orange County. <br /> <br />BACKGROUND: The County has established policy and procedures for the purposes of <br />authorizing and providing funds for County employees to travel for County business. These <br />policy and procedures are approved by the Chief Financial Officer (CFO), administered by the <br />Finance and Administrative Services department, and reviewed regularly. The policy and <br />procedures apply to all Orange County departments and employees, except departments of <br />elected officials. Elected officials may choose to follow the County’s policy and procedures or <br />develop an alternate policy. <br /> <br />The School of Government (SOG) at University of North Carolina at Chapel Hill encourages <br />local governments to establish a County Commissioner/Elected Official travel policy as a best <br />practice and for accountability. <br /> <br />Over the years, the Clerk to the Board’s Office has included travel guidelines as part of the new <br />Commissioners’ orientation guide and revised those guidelines as appropriate. <br /> <br />Each County Commissioner receives a monthly car allowance of $200 for in-state travel. <br /> <br />Note: The current annual operating budget does not include funding for travel and/or training <br />items outside of the monthly car allowance. <br /> <br />FINANCIAL IMPACT: Funding for conference registrations, training, and travel expenses are <br />incorporated as part of the County’s Annual Operating Budget. No additional expenses are <br />anticipated with the development of this policy. <br />1