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4 <br /> ORANGE COUNTY <br /> NORTH CAROLINA <br /> Draft County Commissioner Travel Policy <br /> (Excerpt from BOCC Orientation Guide) <br /> Meals <br /> Detailed receipts must be submitted to the Office Manager. <br /> Please indicate on the receipt the date(s), meal selection (Breakfast, Lunch, or Dinner), event <br /> name, and purpose. <br /> • Outside of Orange County — expenses related to meals and non-alcoholic beverages <br /> should be purchased using your County assigned p-card. <br /> • Meals within Orange County - only meals related to serving the public at "official <br /> functions" are eligible for reimbursement (Examples of "official functions" may <br /> include but not limited to: Mayors and Commissioner Meetings, Peer Elected <br /> Official/Staff Meetings}. Meals other than those for "official functions" that are <br /> purchased within Orange County solely for the convenience of the traveler are not <br /> eligible for reimbursement. <br /> • Tips related to eligible meals as outlined above should be paid for by using your <br /> County assigned p-card. <br /> • Tips for hospitality services (maid service, bellhop, etc.} should be paid for by using <br /> your County assigned p-card. <br /> Hotel & Lodging (Outside of Orange County) <br /> Detailed receipts must be submitted to the Office Manager. <br /> Please indicate on the receipt the date(s), event name, and purpose. <br /> • Payment will be made for actual costs (including deposits and taxes} using your <br /> County assigned p-card. <br /> • Reimbursement will not be made for hotel & lodging within Orange County. <br /> Other Costs <br /> The Clerk's Office will handle transactions related to travel and/or training such as event <br /> registrations, conference materials, educational literature, etc. Please contact the Office <br /> Manager to coordinate any anticipated travel or training/registration requests. A detailed <br /> receipt must be submitted to the Office Manager if you chose to purchase materials, event <br /> registrations, etc. on your own. <br /> 2 <br />