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22 <br /> Commissioner Dorosin said yes, he supports boards meeting virtually only if there is <br /> urgent County business, to which the boards need to attend. <br /> Commissioner Marcoplos said he predicts that there will be a record number of people <br /> meeting remotely after doing this for a while. <br /> Commissioner Bedford suggested taking out the word immediately in option 2, as some <br /> boards will need to touch base, which would not be considered an immediate need, but is <br /> valuable nonetheless. <br /> Commissioner Dorosin said the point is that the motions leaves in place the general <br /> restriction. He said phase three will be happening soon, and the ability to meet in person again <br /> may be happening soon too. <br /> Commissioner Greene said this motion leaves the decision to the Manager's discretion. <br /> VOTE: Ayes, 5 (Chair Rich, Commissioner McKee, Commissioner Dorosin, <br /> Commissioner Greene, Commissioner Bedford); Nays, 2 (Commissioner Marcoplos and <br /> Commissioner Price) <br /> John Roberts said some wording will need to be changed, and he can bring this item <br /> back for consent agenda, or read it now. <br /> Chair Rich asked if he could read it now to keep the process moving. <br /> John Roberts read section 12.a.1: <br /> SECTION XII. REMOTE MEETINGS AND REMOTE ATTENDANCE PURSUANT TO NCGS <br /> §166A-19.24 <br /> A. Declared states of emergency. <br /> 1. Upon a declaration of a state of emergency in Orange County by the Chair of <br /> the Board of Commissioners advisory boards subject to this Advisory Board <br /> Policy may meet remotely as authorized by the County Manager. <br /> 2. A remote meeting is an official meeting, or any part thereof, with a majority or <br /> all of the members of the advisory board participating by simultaneous <br /> communication. <br /> 3. Simultaneous communication is any communication by conference <br /> telephone, conference video, or other electronic means. <br /> 4. Advisory Boards shall comply with open meetings laws. <br /> 5. Advisory Boards shall coordinate with the Clerk to the Board of <br /> Commissioners to notify the public of the remote meetings and the means by <br /> which the public may access the remote meetings. <br /> 6. If at any time during a remote meeting the number of members needed for a <br /> quorum is disrupted by a loss of simultaneous communication the meeting <br /> will not continue until simultaneous communication is restored and if <br /> simultaneous communication cannot be restored the meeting will be <br /> adjourned without further action. <br /> B. Remote attendance at other times. <br /> 1. At all other times advisory boards shall meet in person at the time and <br /> location adopted in the board's meeting schedule and as set out herein. <br /> 2. Should a member be unable to physically attend a meeting the member may <br /> attend remotely so long as simultaneous communication is maintained for the <br /> remotely attending member(s) and only so long as the public has access to <br /> communications by the member(s). <br /> 3. Remote attendance involves a member(s) of the advisory board participating <br /> by simultaneous communication. <br />