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~ ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 25, 2001 <br />Action Agenda <br />Item No. ~ ~ -- <br />SUBJECT: RFP Award: Countywide Classification and Pay Study __ <br />DEPARTMENT: Personnel <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Copy of Request for Proposals <br />INFORMATION CONTACT: <br />Elaine Holmes, Personnel Director, <br />Extension 2550 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding the Request for Proposals (RFP) far a countywide <br />classification and pay study to Condrey and Associates and to authorize the Manager to <br />execute the contract for the study. <br />BACKGROUND: At the April 16, 2001 Board of Commissioners' work session, the Board <br />authorized the Personnel Director to seek proposals and identify a consultant to conduct a <br />Classification and Pay Study of the County's 725 permanent positions. The Board also asked <br />the Personnel Director to include in the request for proposals the option of a Pay Equity Study <br />in addition to the Classification and Pay Study, contingent on availability of funding. <br />RFP Process <br />Personnel developed a Request for Proposals (attached) to solicit consultant proposals for the <br />studies. The RFP was distributed to five consultants most noted in this area for performance of <br />classification and pay studies. Four consultants submitted proposals. These were Condrey <br />and Associates, DMG Maximus (formerly David M. Griffith Associates), Fox Lawson and <br />Springsted, Inc (formerly Municipal Advisors, Inc). One (the MAPS Group) did not. <br />A committee made up of Purchasing Director Pam Jones, Personnel Analyst Elgin Lane and <br />Personnel Director Elaine Holmes reviewed each proposal and interviewed each consultant. <br />The interview step was extremely important in determining the quality of service and level of <br />experience to be provided by each consultant. Factors considered in the consultant selection <br />included price, quality of past studies, including timeliness and responsiveness to local needs, <br />effectiveness in working with employees, supervisors and management to accomplish study <br />work and experience levels of staff to be used in the study. <br />