Agenda - 06-25-2001-8g - Laserfiche WebLink

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z • To conduct the Phase 2 study, Mr. FitzGerald will engage additional staff to work with him and will include in the study interviews with users. • The IOG will submit a proposal for the Phase 2 work with the specific plan, costs and timing far the Board's consideration at its next meeting on August 14, 2001. (Given the time frames; there was not sufficient time to do so for the June 25 meeting.) • Meanwhile, with the Board's approval of the Phase 1 proposal, Mr. FitzGerald will proceed with the Phase 1 work beginning in July. Organization Assessment Backgrownd Outlined below is background. information related to the Board's organizational assessment plan. At the April 16 Board of Commissioners' work session, the Board considered a plan and approach for an organizational assessment to address specific areas impacted by changes occurring in recent years. The passible assessment areas discussed included: 1) Public Information, Communications and "E-Government," 2) Parks, Open Space and Conservation, 3) Solid Waste, 4) Services to the Elderly, and 5) Transportation. At the April 16 work session, the Board decided the following: 1. Organizational Study Survey_ To inquire about other organizational studies including those completed by OWASA, City of Winston-Salem, Town of Chapel Hill, Triangle J Council of Governments and the North Carolina Association of County Commissioners as well as other counties. To find out from those organizations the issues studied, study outcomes, pros and cons and whether the organization considered the study worthwhile. 2. Public Information Communication and E~Government Focus Area Ta proceed to identify a possible consultant, costs and plan to conduct the "Public Information, Communication and E-Government" focus area study and bring this information back to the Board for its consideration. In this process, the Board asked to expand the fiocus area to include a review of the County's IT plan in terms of what has been accomplished and how the infrastructure is supporting County communications and to include assessment of communications among departments. 3. Transportation Focus Area To go forward with the Orange County government transportation focus area study in terms of seeking to incorporate this in the planned transportation study already under discussion that involves the task force of Commissioners Gordan and Jacobs, County Manager John Link and Department on Aging Director Jerry Passmore. 4. Other Focus Areas To hold off an the study of the possible other three focus areas (Parks/Open Space/ Conservation, Services to the Elderly and Solid Waste) pending receipt of the survey information on other organizational studies.