Agenda - 09-01-20; 8-a - Minutes

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23 1 Option 3— only allow remote meetings during declared states of emergency and do so for all 2 advisory boards whether or not authorized by the Manager. 3 Option 4 — allow remote meetings during declared states of emergency and allow individual 4 members to attend remotely at any other time. 5 Option 5 — allow remote meetings at all times. 6 7 Commissioner McKee said he will support this, with a few reservations. He said the 8 BOCC can always amend it, if necessary. 9 Commissioner Price clarified that the motion is saying that advisory boards cannot meet 10 now without permission, and any member can attend remotely anytime. 11 Chair Rich said yes, a state of emergency will not be required. 12 Commissioner Price asked if the second part of the motion negates the first part. 13 Commissioner Dorosin said the general restriction for remote full board meetings stays 14 in place, unless by permission of the Manager, but if an individual needs to attend remotely for 15 some reason, it is permissible to do so. 16 Commissioner Price said the goal is to discourage a blanket statement that all advisory 17 boards can meet during a state of emergency. 18 Commissioner Dorosin said yes, he supports boards meeting virtually only if there is 19 urgent County business, to which the boards need to attend. 20 Commissioner Marcoplos said he predicts that there will be a record number of people 21 meeting remotely after doing this for a while. 22 Commissioner Bedford suggested taking out the word immediately in option 2, as some 23 boards will need to touch base, which would not be considered an immediate need, but is 24 valuable nonetheless. 25 Commissioner Dorosin said the point is that the motions leaves in place the general 26 restriction. He said phase three will be happening soon, and the ability to meet in person again 27 may be happening soon too. 28 Commissioner Greene said this motion leaves the decision to the Manager's discretion. 29 30 VOTE: Ayes, 5 (Chair Rich, Commissioner McKee, Commissioner Dorosin, 31 Commissioner Greene, Commissioner Bedford); Nays, 2 (Commissioner Marcoplos and 32 Commissioner Price) 33 34 John Roberts said some wording will need to be changed, and he can bring this item 35 back for consent agenda, or read it now. 36 Chair Rich asked if he could read it now to keep the process moving. 37 John Roberts read section 12.a.1: 38 39 SECTION XII. REMOTE MEETINGS AND REMOTE ATTENDANCE PURSUANT TO NCGS 40 §166A-19.24 41 A. Declared states of emergency. 42 1. Upon a declaration of a state of emergency in Orange County by the Chair of 43 the Board of Commissioners advisory boards subject to this Advisory Board 44 Policy may meet remotely as authorized by the County Manager. 45 2. A remote meeting is an official meeting, or any part thereof, with a majority or 46 all of the members of the advisory board participating by simultaneous 47 communication. 48 3. Simultaneous communication is any communication by conference 49 telephone, conference video, or other electronic means. 50 4. Advisory Boards shall comply with open meetings laws.