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3 <br /> 1 iPads. There were significant improvements provided by the 2016 refresh, including better <br /> 2 performance, better security and greater ease of device management. <br /> 3 <br /> 4 The end of reasonable life for the devices purchased in 2016 has arrived. These devices have <br /> 5 served students and staff well, but increasing hardware failure rates, the concomitant expiration <br /> 6 of the warranty coverage and general expectations for device longevity have the District in need <br /> 7 of device replacement for students and staff. <br /> 8 <br /> 9 With the unexpected coronavirus crisis and its significant impacts on instruction and operations, <br /> 10 the District is more reliant than ever on reliable and portable technology for students and staff. <br /> 11 Consequently, the need to ensure individually assigned technology is available to ALL students, <br /> 12 including K-2, is acute. Similarly, staff reliance on portable technology to ensure remote work is <br /> 13 efficient and effective has been increased significantly in this crisis. <br /> 14 <br /> 15 Working closely with the District's legal counsel, the District's Information Technology staff <br /> 16 developed a Request for Proposals (RFP) to solicit bids in accordance with State and District <br /> 17 purchasing requirements. The RFP sought bids on 8,000 Chromebooks for students in grades <br /> 18 1-12, including loaner equipment and 1,000 Windows laptops for all staff assigned computers <br /> 19 to perform their work. Kindergartners will use repurposed iPads the District already has. The <br /> 20 RFP also required accidental damage coverage to ensure the equipment would be continuously <br /> 21 maintained for the next four years. <br /> 22 <br /> 23 Three vendors responded to the RFP. The evaluation criteria listed in the RFP were used to <br /> 24 determine the best responsive bid. Based on the evaluation criteria, the District's Information <br /> 25 Technology staff recommended CDW-G as the vendor to receive the award. While the price <br /> 26 difference between the two lowest bidders is slight, the staff device being proposed by the <br /> 27 lowest bidder is nearly a half a pound heavier than the device proposed by CDW-G. In the <br /> 28 evaluation, teachers unanimously indicated that weight was a significant factor for them, <br /> 29 particularly if they were to use these devices in tablet mode while roaming the classroom. <br /> 30 During the Orange County Board of Education's June 22, 2020 Work Session, the Board <br /> 31 unanimously approved the selection of CDW-G as the vendor, as well as approving J.P. <br /> 32 Morgan as the financing institution for the purchase. <br /> 33 <br /> 34 FINANCIAL IMPACT: The total purchase cost is $4,516,816.75. The district is utilizing currently <br /> 35 available funds of $1,516,816.75 from its Article 46 Sales Tax Technology project and School <br /> 36 Capital Technology project towards the purchase. This leaves a balance of $3,000,000, which <br /> 37 will be installment financed with J.P. Morgan over a four (4) year period, with annual installment <br /> 38 payments of$771,116.94 over the fiscal years of 2020-21 through 2023-24. <br /> 39 Article 46 Sales Tax proceeds would be used to cover the required annual installment payments <br /> 40 of$771,116.94, and are included in the Orange County Schools Technology Plan project within <br /> 41 the County's Capital Investment Plan. <br /> 42 <br /> 43 RES #2020-042 <br /> 44 RESOLUTION <br /> 45 <br /> 46 ORANGE COUNTY BOARD OF COMMISSIONERS <br /> 47 ORANGE COUNTY, NORTH CAROLINA <br /> 48 <br /> 49 WHEREAS, the Orange County Board of Education wishes to enter into a continuing <br /> 50 contract for financing with J.P. Morgan, LLC pursuant to N.C. Gen. Stat. § 115C-528 for the <br />