Agenda - 09-01-20; 8-h - Approval of Public Transportation Agency Safety Plan

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11 • Results of training assessments; • Review of performance data and safety performance targets; • Observations from supervisors; • Maintenance reports; • OCPT ESRP • Safety Committee, Drivers' and other staff meetings • Evaluating safety related comments from customers and passengers; • Federal Transit Administration (FTA)oversight The practice of reporting and learning from accident precursors (drive-cam)is a valuable complement to other hazard identification practices.To be successful, hazard identification must take place within a just safety culture. Accident precursors are not only an opportunity to identify potential hazards, but also for supervisors to coach operators through various safety situations. When a safety concern is observed by OCPT personnel it is reported to OCPT's Operations Manager—these reports are made in accordance with OCPT's employee reporting policy. OCPT's Operations Manager also receives customer comments related to safety, and the dispatch daily Operations Log. OCPT's Operations Manager reviews these sources for hazards and documents them in OCPT's Critical Asset Vulnerability Action Report. OCPT's Operations Manager also may enter hazards into the Critical Asset Vulnerability Action Report based on their review of OCPT's operations and maintenance,the results of audits and observations, and information received from FTA and other oversight authorities, as well as the National Transportation Safety Board. OCPT's Operations Manager may conduct further analyses of hazards and consequences entered into the Critical Asset Vulnerability Action Report to collect information and identify additional consequences and to inform which hazards should be prioritized for safety risk assessment. OCPT's Operations Manager will then prepare an agenda to discuss identified hazards and consequences with the Safety Committee. This agenda may include additional background on the hazards and consequences, such as the results of trend analyses, vehicle camera footage, vendor documentation, reports and observations, or information supplied by FTA or other oversight authorities. Chief Safety Officer and Operations Manager will evaluate recommendations from the Safety Committee and any identified hazard that poses a real and immediate threat to life, property, or the environment will be brought to the attention of the Accountable Executive and addressed through the SRM process(with or without the full Safety Committee)for safety risk assessment and mitigation.This means that the Chief Safety Officer believes immediate intervention is necessary to preserve life, prevent major property destruction, or avoid harm to the environment that would constitute a violation of Environmental Protection Agency or any state environmental protection standards. Otherwise,the Safety Committee will prioritize hazards for further SRM activity. Safety Risk Assessment Once hazards have been identified, OCPT will conduct an assessment to determine the potential consequences. Factors to be considered are the likelihood of occurrence, the severity of the consequences, and the level of exposure to the hazard.The Operations Manager and Safety Committee assess prioritized hazards using a Risk Assessment Matrix(RAM). Results of the risk assessment process will help determine whether the risk is being effectively managed by prioritizing combined risks into levels, High, Medium, or Low, based on the likelihood of occurrence and severity of the outcome. For purposes of accepting risk: • "High" hazard ratings will be considered unacceptable and require action from OCPT to mitigate the safety risk • "Medium" hazard ratings will be considered undesirable and require OCPT's Safety Committee to make a decision regarding their acceptability • "Low" hazard ratings may be accepted by the Chief Safety Officer without additional review. The Operations Manager schedules safety risk assessment activities on the Safety Committee agenda. During the meeting,the Operations Manager reviews the hazard and its consequence(s)and reviews available information on severity and likelihood. The Chief Safety Officer and/or Operations Manager may request support from members of the Safety Committee in obtaining additional information to support the safety risk assessment. 9