Agenda - 09-01-20; 6-c - Veterans Memorial Construction Approval

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2 Over the past five years, fundraising efforts have progressed and funds accumulated now total $137,542. Attachment 1 provides a certification of adequate development and construction funds. Swanson & Associates, a local Landscape Architecture firm, prepared design drawings for a flagpole, concrete and stone plaza and stone bench that would comprise Phase II of the memorial. Attachment 2 provides an overview of the design. The project was placed out to bid in early October 2019 and bids were opened on October 15, 2019. Unfortunately, the apparent low bid received was $232,425. Subsequent value engineering efforts failed to reconcile the difference between available funding and the scope/cost of work. The architect then revised the design and on April 30, 2020, obtained two additional quotes with the low bidder, Custom Stone NC provided a quote of $98,000. The architect received a separate quote of$10,000 for associated electrical lighting. Attachment 3 is an agreement for the Ownership, Operations and Maintenance of the Veterans Memorial. The agreement stipulates that upon completion of construction, the Memorial will become the property of Orange County and the County will be responsible for operations and maintenance of the Memorial and surrounding site. The agreement also requires the Orange County Veterans Memorial, Inc. to provide Orange County with $500/year for ongoing maintenance and upkeep of the Memorial. FINANCIAL IMPACT: The costs for design and construction of the project are contained within the chart below: Project Component Cost Design $15,000 Construction Custom Stone $98,000 Electrical $10,000 Construction Total $108,000 Contingency 5% $5,900 Project Total $128,900 Ongoing annual Operations and Maintenance (O&M) costs amount to $2,500. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. However, the project will provide visible recognition to honor the service and sacrifice of Orange County veterans. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this project. RECOMMENDATION(S): The Manager recommends that the Board 1) Review and approve the certified budget and project design (Attachment 2) for Phase II of the Veterans Memorial project at the Southern Campus; 2) Authorize construction of the project, and authorize the County Manager to sign the construction contract and any amendments/change orders up to the $137,542 budgeted amount; and 3) Review and authorize the County Manager to sign the Ownership, Operations and Maintenance Agreement (Attachment 3).