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2 <br /> purchasing requirements. The RFP sought bids on 8,000 Chromebooks for students in grades <br /> 1-12, including loaner equipment and 1,000 Windows laptops for all staff assigned computers to <br /> perform their work. Kindergartners will use repurposed iPads the District already has. The RFP <br /> also required accidental damage coverage to ensure the equipment would be continuously <br /> maintained for the next four years. <br /> Three vendors responded to the RFP. The evaluation criteria listed in the RFP were used to <br /> determine the best responsive bid. Based on the evaluation criteria, the District's Information <br /> Technology staff recommended CDW-G as the vendor to receive the award. While the price <br /> difference between the two lowest bidders is slight, the staff device being proposed by the <br /> lowest bidder is nearly a half a pound heavier than the device proposed by CDW-G. In the <br /> evaluation, teachers unanimously indicated that weight was a significant factor for them, <br /> particularly if they were to use these devices in tablet mode while roaming the classroom. <br /> During the Orange County Board of Education's June 22, 2020 Work Session, the Board <br /> unanimously approved the selection of CDW-G as the vendor, as well as approving J.P. Morgan <br /> as the financing institution for the purchase. <br /> SOCIAL JUSTICE IMPACT: The provision of computers for all students in OCS will help <br /> address inequities among students' and families' access to digital resources. <br /> ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal <br /> impacts associated with this item. <br /> FINANCIAL IMPACT: The total purchase cost is $4,516,816.75. The district is utilizing <br /> currently available funds of $1,516,816.75 from its Article 46 Sales Tax Technology project and <br /> School Capital Technology project towards the purchase. This leaves a balance of $3,000,000, <br /> which will be installment financed with J.P. Morgan over a four (4) year period, with annual <br /> installment payments of $771,116.94 over the fiscal years of 2020-21 through 2023-24. <br /> Article 46 Sales Tax proceeds will be used to cover the required annual installment payments of <br /> $771,116.94, and are included in the Orange County Schools Technology Plan project within <br /> the County's Capital Investment Plan. <br /> RECOMMENDATION(S): The Manager recommends the Board adopt the resolution approving <br /> the financing agreement and authorize the Chair to sign the resolution regarding the agreement <br /> between Orange County Schools and J.P. Morgan for financing. <br />