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9 <br /> Approved Contractors Registry. Contractors will be given no less than seven (7) days in which to <br /> inspect the property and prepare bid proposals. Each contractor will need access to all parts of the <br /> house in order to prepare a bid. A bid opening will be conducted at the Orange County Housing <br /> and Community Development Department office, located at 300 W.Tryon Street, Hillsborough, NC <br /> 27278, at a specified date and time, with all bidders invited to attend. <br /> 10) Contractor selection:Within 72 hours of the bid opening the winning bidders will be selected. All <br /> bidders and the homeowner will be notified in writing of 1)the selection of the winning bid, 2)the <br /> amount of the winning bid, 3)the amount of the County's cost estimate, and 4)the specific <br /> reasons for the selection, if other than the lowest bidder was selected. <br /> 11) Loan closing and contract execution: Loan documents (Promissory Note and Deed of Trust) will be <br /> prepared by NCHFA as the lender and executed by the homeowner. By law, homeowner's have the <br /> right to hire legal representation of their choosing at loan closing. If a homeowner does not have <br /> representation at the closing,the borrower must sign a NCHFA"Legal Advice Disclosure". <br /> Rehabilitation contract documents will be executed by the homeowner and contractor with <br /> Orange County signing on as an interested third party prior to the commencement of any <br /> construction. Orange County will facilitate with the loan closing and recordation of these <br /> documents and forward the recorded documents to NCHFA. <br /> 12) Pre-construction conference:A pre-construction conference will be held at the selected <br /> applicant's home. At this time,the homeowner, contractor and ESFRLP Orange County program <br /> representatives will discuss the details of the work to be completed Starting and ending dates will <br /> be finalized, along with any special arrangements such as weekend or evening work hours and <br /> disposition of items to be removed from the home. Orange County will issue a "proceed order" <br /> formally instructing the contractor to commence work by the agreed-upon date. <br /> 13) Construction:The contractor is responsible for obtaining and posting all permits for the project <br /> before beginning work. Orange County ESFRLP Program staff will closely monitor the contractor <br /> during the construction period and local Code Enforcement Officials will inspect the work.To <br /> protect personal property the homeowner will be responsible for working with the contractor <br /> toward clearing work areas of personal property as needed as much as practicable.The contractor <br /> will be responsible for all clearing and cleaning activities necessary due to construction activities. <br /> 14) Change Orders:All changes to the scope of work must be approved by the owner,the contractor, <br /> the Orange County Rehabilitation Specialist, and reduced in writing as a contract amendment <br /> ("change order").The owner, contractor and two Orange County personnel must execute any <br /> change order agreements to the construction contract. <br /> 15) Progress payments:The contractor is entitled to request up to three (3) partial payments and a <br /> final payment When a payment is requested,the Rehabilitation Specialist will inspect the work <br /> within three (3) days. <br /> 16) Closeout:When the Rehabilitation Specialist and the homeowner are satisfied that the contract <br /> has been fulfilled,the homeowner, Project Administrator and Rehabilitation Specialist will sign off <br /> on the work. All material and workmanship will be guaranteed by the contractor for a period of <br /> one (1)year from the date of completion of the work as established by Orange County's approval <br /> date of the final pay requisition. Orange County will notify the homeowner in writing of this date. <br /> 17) Post-construction conference: Following construction,the contractor and the Rehabilitation <br /> Specialist will sit down with the homeowner one last time At this conference the contractor will <br /> hand over all owner's manuals and warranties on equipment and materials to the homeowner. <br />