Minutes 05-21-2020 Virtual Budget Work Session

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9 • Performance Measures % of Contracts Completed within 15 Days of Department Request FY2019-20: 85% FY2020-21: 90% % of Agendas Published Electronically within 24 hours of Receipt » FY2019-20: 100% » FY2020-21: 100% % of Eligible Reappointments Submitted Prior to Term Expiration » FY2019-20: 85% » FY2020-21: 90% General Government • Board of Elections — page 78 • Total expenditure budget - $843,363 — Net decrease of$20,033 Compared to FY2019-20 • Reduction in Personnel and Operating Accounts — One Countywide Election in FY2020-21 Commissioner Bedford thanked Rachel Raper, Elections Director, for sending information that there may be Care Act funding for the election, but asked if there will be increased costs for absentee voting postage, as well as cleaning supplies due to Covid-19. She said it is important to do everything possible so people can vote. She asked if the County can help in any way to insure that the BOE is not stuck with a time delay in getting necessary supplies Rachel Raper said there is bill to be filed tomorrow about funding, and she is confident that the General Assembly (GA) did decide to match the funding. Commissioner Bedford asked if there are plans in place of plans for voter information, such as registration and voting by mail. She said the website should have more clarification. Rachel Raper said they are trying to use the wording "voting by mail," which is a term that is used in western states, and the website does have information about how to do this. She said she will work with her partner departments to make sure absentee ballot request forms are available at County facilities. Commissioner Bedford asked if one registers through the DMV, does one receive voting information through that process. Rachel Raper said no, one does not receive voting by mail information, but does receive some information about voting. She said she would like to include the voting by mail information here as well. She said there are a lot of unknowns at this time, and faxing and emailing absentee ballots may be a possibility. She said more information will be forthcoming. Commissioner Bedford asked if there is a process in place to get additional funds to a department quickly, while the BOCC is on summer break. Bonnie Hammersley said staff would look at appropriated money and the Orange County Board of Commissioners would not be involved. She said, during the summer break, the Orange County Board of Commissioners allows the Manager authority, and then the Board approves budget amendments in the fall retroactively. Chair Rich said Orange County sent a tweet out today with a link to get an absentee ballot. Commissioner Price asked if the BOE provides postage for absentee ballots. Rachel Raper said no, postage is not provided for voters to send back absentee ballots. Commissioner Price asked if sending a ballot back in would require additional postage. Rachel Raper said the outgoing is more expensive, and incoming only takes one stamp.