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16 <br /> 1 remaining proposals were evaluated based upon the weighted criteria and cumulative <br /> 2 scores were given based upon consensus discussion. <br /> 3 <br /> 4 FINANCIAL IMPACT: The financial impact to the County is $3,435,837.66 over the four <br /> 5 (4) year <br /> 6 lease program during the Fiscal Years of 2020-21 through 2023-24, at annual <br /> 7 installments of$858,959.42. Article 46 Sales Tax proceeds would be used to cover the <br /> 8 required annual lease payments, and are included in the Chapel Hill-Carrboro City <br /> 9 Schools Technology Plan project within the County's Capital Investment Plan. <br /> 10 <br /> 11 Commissioner Price referred to the 7 bids, and asked if there is any requirement <br /> 12 to go with the lowest bid. <br /> 13 Paul Laughton said the most reasonable bid, that also met all the specifications of <br /> 14 the school board, was the bid that was chosen. <br /> 15 Commissioner McKee referred to the financial impact, of$859,000 per year for <br /> 16 the installment for the 4 years, and said the budget book has designated $1.168 million <br /> 17 for CHCSS technology. He asked if the $859,000 will come out of the $1.168 million line <br /> 18 item. <br /> 19 Paul Laughton said yes, with the use of Article 46 tax funds. <br /> 20 Interim CHCCS Superintendent Abele thanked the BOCC for its investment in <br /> 21 technology for both school districts, and he provided some history about the one on one <br /> 22 technology program in CHCCS. <br /> 23 Interim CHCCS Superintendent Abele said if CHCCS is able to utilize other State <br /> 24 monies for technology, it can go back into its CIP and use Article 46 funds for other <br /> 25 purposes. <br /> 26 Chair Rich referred to the one to one take home computers, and asked if that <br /> 27 means every student is taking home a computer. <br /> 28 Interim CHCCS Superintendent Abele said yes. <br /> 29 Chair Rich asked if this is true even for students who may already have a <br /> 30 computer of their own. She asked if funds could be freed up if students already have <br /> 31 computers. <br /> 32 Interim CHCCS Superintendent Abele said it is easier to standardize the process, <br /> 33 hardware and software for both students and teachers when everyone has the same <br /> 34 devices. He said CHCCS does not charge a device fee, but families are allowed to <br /> 35 donate funds if they so choose. <br /> 36 Commissioner Dorosin said there are growing concerns about students' privacy <br /> 37 with the one to one computers, and asked if the district are providing policies or <br /> 38 information to parents, and are the students' online activities being monitored. <br /> 39 Interim CHCCS Superintendent Abele said he will follow up with more detailed <br /> 40 information, and there are certain requirements in many areas. He said the Chrome <br /> 41 books do not allow students to download things. <br /> 42 Commissioner Dorosin asked if the District uses software to scan what a student <br /> 43 is viewing. <br /> 44 Dave Scott, Interim CHCCS Technology Director, said CHCCS utilizes a web <br /> 45 filter, which extends to home with the Chrome books. He said Software called Securely <br /> 46 monitors for key words, such as those related to self-harm. <br /> 47 Chair Rich asked if a student's privacy is also protected. <br /> 48 Dave Scott said CHCCS does not actively monitor what a student is viewing or <br /> 49 using, unless requested by a teacher because a red flag has appeared. <br /> 50 Commissioner Dorosin said he would like to see any policies that may exist on <br /> 51 this. He asked if Securely monitors emails, social media, etc. for key words. <br /> 52 Dave Scott said CHCCS uses Securely to monitor the Google Suite. <br /> 53 Commissioner Price asked when these computers will arrive. <br />