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12 <br /> E. Agendas <br /> 1. Board members and/or staff members shall submit agenda items to the Chair and <br /> staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2. The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding <br /> the nature of each agenda item. <br /> 3. As a general rule, only those items appearing on the agenda will be discussed or <br /> voted on. However, if an item is raised by a member of the public, the advisory <br /> board may accept public comment and discuss the item so long as no action is taken <br /> until a subsequent meeting. <br /> 4. With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be <br /> presented to the advisory board for members' review will be included in this <br /> package at least ten (10) days before the meeting. <br /> 5. All recommendations and reports of the advisory board, approved in the form of <br /> motions, shall be conveyed exclusively to the Orange County Board of <br /> Commissioners for consideration, approval or denial. Outcomes are reported back <br /> to the advisory board. <br /> F. Minutes <br /> 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br /> the Board of Orange County Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> SECTION VII. SUBCOMMITTEES <br /> A. Purpose and Formation <br /> 1. Subcommittees may be formed by the advisory board to research and make special <br /> recommendations on special issues or areas in order to carry out the duties of the <br /> advisory board. <br /> 2. All subcommittees shall be reviewed by the appointing body on an annual basis to <br /> determine continued need and realignment with the priorities of the advisory <br /> board. <br /> 3. Approved subcommittees must have documented goals, deliverables, and a <br /> timeline. The subcommittee will cease to meet when these are satisfied. <br /> 4. The advisory board Chair may request that the Orange County Board of <br /> Commissioners change the structure and/or operating procedures of the advisory <br /> board if he or she deems it essential for improving the board's productivity and <br /> effectiveness. <br /> 5. A subcommittee can be formed with the approval of the advisory board chair and <br /> majority vote of the advisory board. <br /> 6. Subcommittees shall operate as directed by the advisory board. <br /> B. Procedure and Membership <br /> 1. A member of the subcommittee shall take responsibility for taking minutes of <br /> subcommittee meetings and shall report to the advisory board the subcommittee's <br /> progress toward its stated objectives, including dissenting viewpoints. <br /> Adopted 2-21 12;Amended 8-21-12;Amended 11-8-12;Amended 3-3-15;Amended 6-18-19 <br />