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10 <br /> a. The Chair and Vice Chair, if newly elected, shall attend an additional <br /> orientation to familiarize themselves with the duties and responsibilities of <br /> the Chair and Vice Chair and the guidelines for conducting meetings. <br /> 3. Each voting member will be encouraged to complete the orientation within the time <br /> frame established by the policy of the specific advisory board to which they have <br /> been appointed. <br /> 4. Advisory board members will be issued a manual and should become familiar with <br /> its contents. <br /> B. Operating Expenses <br /> 1. Members, when in service on the board, are not employees of Orange County. <br /> 2. Members serve in a voluntary capacity and shall receive monetary compensation or <br /> reimbursement only per standard county policy and with Orange County Board of <br /> Commissioners approval. <br /> 3. Members shall receive no financial or employee benefits from the County unless <br /> authorized by another section of this policy and specifically approved by the Orange <br /> County Board of Commissioners. <br /> 4. The County will provide office supplies and assume responsibility for other <br /> reasonable expenses necessary for the operation of the board. <br /> C. Confidentiality <br /> 1. The Chair shall serve as the spokesperson for the advisory board. <br /> 2. Except for the Chair, no member of the advisory board shall make any written or <br /> oral statement of any confidential matter to any individual, business, or agency. A <br /> violation of this section will result in that member's immediate removal from the <br /> advisory board. <br /> 3. Members of the advisory board may receive information regarding personnel <br /> matters and other information of a sensitive or confidential nature. It shall be the <br /> duty and responsibility of each member to respect and maintain the confidentiality <br /> of client issues presented before the board. Neither the advisory board nor any <br /> individual member shall disseminate confidential information received during <br /> advisory board meetings. <br /> 4. Advisory board members may be required to sign confidentiality statements as <br /> necessary and will be removed from the advisory board upon violation of the <br /> confidentiality agreement. <br /> SECTION VI. MEETINGS <br /> A. Regular Meetings <br /> 1. All meetings are to be open to the public as required by the applicable North <br /> Carolina General Statutes. <br /> 2. Unless otherwise specified, public meetings will follow the standard rules of <br /> procedure defined by the Orange County Board of Commissioners. <br /> 2-3.During a state of emergency declared by the Chair of the Board of Commissioners of <br /> Orange County the Orange County Manager may authorize any or all advisory <br /> Adopted 2-21 12;Amended 8-21-12;Amended 11-8-12;Amended 3-3-15;Amended 6-18-19 <br />