2020-262-E Emergency Svc - Holiday Inn COVID FEMA shelter

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DocuSign Envelope ID:01961751-14B1-4AFD-A8E3-C1BDFC2941A3 Exhibit A all • +� Orange County Emergency Services A Prepared,Coordinated,and Integrated Emergency Services System Lim *.Q0 E-91 1 I Fire Marshal I EMS I Emergency Management EMERGENCY MANAGEMENT DIVISON April 3, 2020 These are unprecedented times and people around the world are beginning to feel the drastic effects of COVID-19. As a community,we have two great needs at this time and we are hoping that you can help us. Our most vulnerable members of the community are in need of our help.We would like to enter into a business agreement for the temporary housing of individuals presumed and diagnosed with a communicable disease who have no other housing or sheltering options and meet certain Orange County criteria for provision of housing. This same need exists for our most critical personnel including first responders. The desired lodging facility features: • Preferred exterior entrances(no common interior corridors)or a dedicated floor of rooms • Dedicated HVAC systems for each room • Refrigerators and microwaves at a minimum • Telephone and cable television • Units easily isolated by floor or building • Internal bathroom facilities for each room • Ability to monitor and secure access to facility or units Orange County is interested in blocking rooms at a property meeting these requirements for a period of up to thirty (30)days or if agreeable,we ask that the property limits the use of an entire floor(preferably top floor)and if it becomes a need for other patrons,to please give Orange County the first option to move forward reserving the rooms. For properties that we can come to terms with, Orange County anticipates providing the following: • Cleaning to established CDC standards by a professional contractor • All meals will be provided • All amenities provided • Willing to provide a contracted linen service if needed • An agency representative who will coordinate arrival and departure of occupants and serve as their primary resource for needs during their stay, including assignment of rooms. • Preferred on-site security 24 hours a day For interested properties, please provide the following information: • Facility name and street address • Total number of rooms and number of rooms that the facility will commit • Legal name of ownership entity • Desired term of the engagement • Proposals should include at a minimum the following financial terms: o Government per diem rate for occupied rooms, including itemized applicable taxes As stated, this is an extraordinary situation for our community, and Orange County is seeking your assistance to help us provide the most compassionate care to those in need in the spirit of promoting the general health and well-being of the public. Please direct all questions and responses that you may have regarding this to eochousing(a.orangecountync.gov Sincerely, W. Kirby Saunders Emergency Management Coordinator cc: Dinah Jeffries, Director of Emergency Services Travis Myren, Deputy County Manager Steve Brantley, Economic Development 510 Meadowlands Drive I Hillsborough, NC 27278 1 (999)245-6100 Office