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Orange County <br />Needs Assessment Project <br />Page 35 <br />_ ~ Inte rnal Priori ties <br />32 Line item dollars (unit and extension) X <br />33 Due date X <br />34 Total purchase order dollars X <br />35 Multiple ship to addresses (minimum 10) X <br />36 Vendor part number X <br />37 Vendor part description X <br />38 bility to tie multiple shipping invoices to one P.O. until P.O. is <br /> <br />ompletely satisfied. X <br />39 bility to prompt requisitioner about the inclusion of freight <br /> <br />har es. X <br />40 Allows vendors to electronically submit application for <br /> <br />registration as an approved vendor. X <br />41 Allows vendors to select mode for receiving future <br /> <br />solicitations -Email or fax X <br />42 Merge bidders list with text to produce solicitations X <br />43 Ability to identify approved minority vendors X <br />44 Apply commodity codes to bidder and vendor list files <br /> <br />(minimum 25 commodity codes per vendor) X <br />45 .Provide data fields to summarize information by commodity <br /> code (total dollars, number of orders, number of vendors, X <br /> number of bidders, etc.) <br />46 Allows for text and mail merge to produce RFP, RFQ <br /> <br />olicitation and notice. of awards X <br />47 Allows for RFP and bid solicitations to be automatically sent <br /> <br />o web addresses or faxed X <br />48 EDI capable X <br />49 bility to maintain a tickler file for recurring requisitions. X <br />50 bility to generate a report of purchase orders that are based <br /> on distribution of account numbers (what department is X <br /> harged) by either whole purchase order or by line item. <br />51 bility to process purchase orders for: <br />52 Standard purchase order with single or multi line items X <br />53 Terms contracts with single or multi line items and multi <br /> <br />payment schedules X <br />54 Blanket purchase order commodity purchases with <br /> umerically controlled multiple releases and multiple location X <br /> eleases <br />55 bility to save incomplete requisitions or purchase orders for <br /> <br />l <br />ater use. X <br />56 bility to notify requesting department when vendor requests <br /> modification(s) to PO that exceed establishett dollar level. X <br />57 bility to identify last vendor and price for a part or product. X <br />58 bility to limit the authority for entering new vendors into <br /> <br />stem. X <br />59 bility for signer to provide comments. X <br />60 bility to interface to: <br />61 General ledger X <br />