Agenda - 06-14-2001-4d - Laserfiche WebLink

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Orange County Needs Assessment Project Page 2S Accounts Payable Overview: The current accounts payable application with an interface to the general ledger. There is, however, little integration with the purchasing application. This is a critical element that should be required of any new system. The accounts payable function is currently a heavily manual process. For efficiency and accuracy, the information included on purchase orders and other payment requests should be keyed once and automatically transferred to accounts payable. Scanning of original documents should also be considered. 1 On-line entry and transaction editing. Inter X nal Prior ities 2 Batch updating with transaction edit listing or real time posting. X 3 File maintenance processing. X 4 utomatic invoice terms. X 5 bility to set up 1099 information on all vendors that are created. X 6 bility to prevent entry of invoices if 1099 information is not fully completed to federal requirements. X 7 arms oven'ide allowed. X 8 bility to process one-time vendor purchases/payables. X 9 bility to set up new vendors concurrent to entering P.O.s or invoices. X 10 endor master file data, as follows: X 11 Vendor number X 12 Vendor name X 13 Vendor address X 14 Alternate vendor payment addressee (minimum of 10) X 15 Nine digit zip code X 16 Vendor Federal I.D. or Social Security number X 17 Contact person X 18 Vendor telephone number X 19 Fax number X 20 E Mail address X 21 Terms code X 22 Comment field X 23 Substitute vendor X 24 Commodity code (multiple occurrences) X 25 Current balance X 26 Total purchases last year X 27 Total purchases year-ta-date - X 28 29 bility to distribute invoices to multiple general ledger accounts. bility to distribute invoice amounts based on user defined ercentages. X X 30 bility to ADJUST a fixed asset record that can be transferred o the fixed asset module. X