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DocuSign Envelope ID: DBD4F70A-57A3-43CD-AB8F-E2A7225A7AD9 <br /> Proposal for Engineering Services <br /> Orange County Sportsplex Main Building Roof Replacement <br /> Prepared for Orange County Asset Management Services <br /> Prepared by Atlas Engineering-Project No.:J2400 <br /> December 9,2019-Page 4 <br /> 8. Schedule and attend an on-site Pre-Bid Meeting for prospective bidders and issue Pre-Bid <br /> Meeting Minutes to attendees. <br /> 9. Respond to technical questions during the bid process, review requests for substitutions, and <br /> issue addenda as necessary. <br /> 10. Attend the bid opening and receive copies of the bids for review. Assist the Owner in review <br /> of bids received and make recommendations to the Owner for award of the work. A certified <br /> bid tabulation will be provided as a part of the recommendation package. <br /> 11. Assist Owner with Construction Contract execution process if requested. Aid in obtaining <br /> required insurance,bond,or other administrative items from the Contractor to allow for timely <br /> execution of the contracts. <br /> Construction and Post Construction Phase <br /> 12. Schedule and attend an on-site Pre-Construction/Kick-Off Meeting prior to the start of work <br /> and provide meeting minutes. Review proposed substitutions and/or changes from <br /> specifications and drawings proposed by the Contractor. <br /> 13. Review contractor's technical,product,and administrative submittals to confirm conformance <br /> with the technical specifications and drawings. Return submittals to the Contractor with <br /> approvals or direction on additional action. <br /> 14. Perform periodic visits to the site during construction to observe work in-progress (once per <br /> week minimum) and provide site visit reports with color photographs of work in progress and <br /> color-coded key plans. <br /> • Site visits reports will discuss work in progress, observations made, and corrective actions <br /> needed. Some of the site visit inspections will be coordinated with the Contractor to allow <br /> for observation of representative installations and milestone events. Some inspections will <br /> not be coordinated in advance with the Contractor to allow for observation of standard <br /> work practices. <br /> • Duration of construction from Notice to Proceed to Final Completion is anticipated to be <br /> on the order of 60 days for the Sportsplex. Atlas is anticipating a total project duration of <br /> approximately 60-75 days. Atlas anticipates approximately eight (8) to ten (10) designer <br /> site visits during construction and our proposed fee is based on this duration. <br /> • If the project duration extends significantly due to failure of the Contractor to complete the <br /> work in a timely manner, or if a significant number of additional site visits become <br /> necessary due to quality issues/concerns with the installation by the Contractor,Atlas will <br /> communicate promptly with the Owner to determine whether additional services may be <br /> warranted. Billing for additional services would not occur without advance discussion and <br /> approval by the Owner. <br /> 15. Schedule and attend an on-site progress meeting every two weeks during active construction. <br /> The purpose of the meeting is to review construction progress,address any technical questions <br /> or concerns, and coordinate as required with the Owner/Building Contact. Progress meetings <br /> will be performed in conjunction with the Designer's periodic visits to observe construction in <br /> order to maintain maximum cost efficiency for the Owner. <br />