Agenda - 06-05-2001-9d - Laserfiche WebLink

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.~ Funds for Phase I are available within the 2000-2001 Emergency Management operating budget. Phase II costs will be shared by the public safety agencies affected by the study. The RFP was advertised via newspaper and the County's Website, in addition to being mailed to twenty-seven (27) prospective firms. The following four firms responded: • CTA, Lynchburg, Virginia • Frederick Griffin, Lynchburg, Virginia • L. Robert Kimball, Raleigh, NC RCC, Richmond, Virginia An evaluation team comprised of representatives from Orange County Emergency Management and Information System Departments, Orange County Sheriff, UNC-CH Police, Chapel Hill Fire, Carrboro Fire and Hillsborough Police Department participated in the evaluation process, which included interviews with all four firms. Firms were evaluated on criteria such as their previous experience, qualifications of individuals who would be assigned to this project, comprehensiveness of their respons to the RFP, number of hours proposed for the work and the associated cost. The number of hours estimated by the respondents to accomplish the work ranged from 350 to 2,007. Costs quoted by the respondents ranged from $67,950 to $253,721. Based on the aforementioned criteria, the evaluation team unanimously recommends CTA of Lynchburg, Virginia at a cost of $57,236 (estimated 588 hours) for Phase I and $148,054 (estimated 1,419 hours) for Phase II (total 2007 hours for $205,290). FINANCIAL IMPACT: Total cost for Phase I, if approved by the Board, would be $57,236. Sufficient funds are available within the FY 2000-2001 EMS budget for this action. Phase II funding will be sought from the public safety agencies affected by the study. RECOMMENDATION(S): The Manager recommends that. the Board: 1.) Award Phase I to CTA of Lynchburg, Virginia in the amount of $57,236; and 2.) Approve a contract pursuant to the terms of the RFP contingent upon Attorney and Staff review; anc 3.) Authorize the Chair to sign on behalf of the Board; and 4.) Further the Manager recommends that the Board award Phase II of the RFP to CTA of Lynchburg Virginia, contingent upon sufficient funds being made available by the public safety agencies affected by the study.