2020-174-E AMS - Smith Sinnett CJRD improvements

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DocuSign Envelope ID: E507D34E-B770-494F-BD49-226635914144 smithsinnett ARCHITECTURE February 20, 2020 Orange County 200 South Cameron Street Hillsborough, North Carolina 27278 Attn.: Ms.Angel Barnes Assistant Director,Asset Management Services Dear Ms. Barnes: FEE PROPOSAL: Criminal Justice Resources Department Renovations Smith Sinnett Architecture greatly appreciates the opportunity to provide Orange County with a proposal for Architectural Design & Engineering Services for the Criminal Justice Resources Department renovation project, located at 104 East Margaret Lane, Hillsborough, North Carolina. SCOPE OF WORK: The Criminal Justice Resources Department is currently housed in the lower level of the Justice Center amongst two adjoining office suites. The suites are densely arranged into small offices and narrow corridors. A new, more efficient plan layout will be designed and existing architectural detailing will be maintained, where possible. Existing doors are difficult to replace and are to be repurposed where possible. A new Conference room is needed to support the Department. The conference room should be located across the hall by reconfiguring two existing conference rooms. The Sheriff and the District Attorney's conference rooms will be retained. It is especially important that the DA's conference room have a separate access and not be disrupted by access to adjoining offices. Given the accelerated timeframe, we will want to meet with stakeholders as quickly as possible. Additionally, we will meet with you, the end users and the county commissioners and whoever you designate to be a necessary part of this process. We will provide per square foot cost estimating at the conclusion of the design development phase in order to endeavor to stay within your budget. Please understand, pricing the work is extremely challenging of late, and the fact that this project has a need for speed will likely increase costs. We will use recent experience to provide you with a ballpark cost range with which you can move forward. This cost,along with all architectural and engineering fees, are included within our overall fee. PROGRAMMING/SCHEMATIC DESIGN/DESIGN DEVELOPMENT: Smith Sinnett Architecture will work with and coordinate all members of the design team to evaluate the owner's requests and begin developing an approach to design and construction of the proposed improvements. During the programming phase, Smith Sinnett will meet with the owner's designated stakeholders to fine tune our understanding of space needs and the eventual build out of the up fit. After these conversations, we will develop a program and a preliminary budget. Initially, we expect to meet with Orange County's Planning Department to assess and meet all requirements for approvals. During the schematic design/design development phase we would anticipate attending meetings with the owner to present design progress and collect owner feedback. We will meet with your reviewing 4600 Lake Boone Trail, Suite 205 1 Raleigh, NC 27607 1919.781.8582 1 HUB Certified I www.smithsinnett.com