Orange County NC Website
Browse       Search
DocuSign Envelope ID:6D7ED599-91FF-43AF-9C2F-3897F7360AC8 <br /> PRIVATE EVENT AGREEMENT <br /> FUNCTION: March Madness Blitz Reception <br /> DATE OF FUNCTION: March 12,2020 <br /> ROOM TIME IN TIME OUT ROOM FEE <br /> Alumni Hall 1 03/12/2020 03:00 pm 03/12/2020 05:00 pm $1,500.00 <br /> Alumni Hall 1I 03/12/2020 03:00 pm 03/12/2020 05:00 pm $0.00 <br /> Alumni Hall 1II 03/12/2020 03:00 pm 03/12/2020 05:00 pm $0.00 <br /> ESTIMATED ATTENDEES: 150 FOOD AND BEVERAGE MINIMUM: $0.00 <br /> ESTIMATED COST: $2,462.13 NONREFUNDABLE DEPOSIT: $0.00 <br /> MEMBER CLIENT: Chapel Hill/Orange County Visitors Bureau <br /> PHONE: (919)245-4323 EMAIL: mbarbera@visitchapelhill.org <br /> CLIENT REP: Marlene Hampton <br /> PHONE: EMAIL: mbarbera@visitchapelhill.org <br /> This Agreement is not binding upon the Club unless it is signed by both parties and any deposit paid by: <br /> O1/17/2020 <br /> This Private Event Agreement(this"Agreement")is between UNC Alumni Club Management,Inc. ("Club"), <br /> located at GEORGE WATTS HILL ALUMNI CENTER, STADIUM DRIVE AT RIDGE ROAD, CHAPEL <br /> HILL,NC,27514-0111 and Chapel Hill/Orange County Visitors Bureau("Member/Client"). <br /> Member/Client has requested that Club reserve a portion of Club's facilities for an event, party, banquet, or <br /> function (the "Event"). Member/Client has selected the arrangement summarized above, which will be more <br /> specifically described on Exhibit"A" to be attached hereto (the "Banquet Event Order"). Member/Client <br /> understands and agrees that the following are express terms and conditions applicable to the Event: <br /> 1. Payment Schedule. At the time of execution of this Agreement by both parties, Member/Client <br /> shall pay to Club a nonrefundable deposit of$0.00 to secure the Event. This nonrefundable deposit will be applied <br /> to the total cost of the Event. No later than 01/12/2020 (or, if blank, 60 days prior to the Event), Member/Client <br /> will pay an additional deposit equal to 50% of the estimated cost for the Event set forth above (the "Estimated <br /> Cost"). The remaining 50%, less the nonrefundable deposit, is due no later than 03/12/2020 (or, if blank, 7 days <br /> prior to the Event). In the event of an overpayment,the Club shall issue a refund check to Member/Client for the <br /> difference within 20 days after the Event. Any outstanding amounts and any additional charges incurred with <br /> respect to the Event will be charged to Member/Client's authorized credit card. If any payment is not made when <br /> due,the Club may,at its option,deem the Event canceled,in which case cancellation charges will apply. <br /> 2. Cancellation Policy. In the event Member/Client cancels the Event for any reason, Club will be <br /> entitled to a cancellation fee as liquidated damages (plus service charges, administrative charges, administrative <br /> fees,as applicable,and applicable taxes)at the time of cancellation as follows: <br /> Initial: <br /> 1112 <br />