Orange County NC Website
Browse       Search
Attachment 1 5 <br /> 11. Any change to the original scope of work must be made in the form of a written change <br /> order to be agreed upon and signed by all parties to the original contract and two <br /> representatives of the County. The change order must detail any changes to the original <br /> contract price. <br /> 12. No work may begin before a contract is executed and a written order to proceed provided <br /> to the contractor. A pre-construction conference and a "walk through" must also be held <br /> before commencement of the project. The pre-construction conference can be held at the <br /> DHCD. The walk through must be held at the project site. At this time, the homeowner, <br /> contractor, and the Rehabilitation Specialist will discuss the details of the work to be <br /> completed. Project start and end dates will be finalized, along with any special <br /> arrangements such as weekend or evening work hours and the disposition of items to be <br /> removed from the home. Within 24 hours of the pre-construction conference, the County <br /> will issue a "proceed order" formally instructing the contractor to commence work by the <br /> agreed upon date. <br /> 13. Orange County is an equal opportunity employer, implements non-discriminatory <br /> practices in its procurement and disbursement, and will make special outreach efforts to <br /> include Minority/Women Business Enterprise (MWBE) businesses within its contractor <br /> and subcontractor pool. Contractors will be chosen by the above criteria without regard <br /> to race, color, national origin, disability, religion, age, sex/gender, sexual orientation, <br /> gender identity and expression, marital status, or veteran status. <br /> B. Disbursement Policv <br /> 1. All repair work must be inspected by the Rehabilitation Specialist, the local Building or <br /> Minimum Housing Code Inspector, when applicable, and the homeowner prior to any <br /> payments to contractors. If all work is deemed satisfactory and all other factors and <br /> written agreements are in order, payment shall be issued upon presentation of an original <br /> cost-per-item invoice from the contractor. The contractor should allow up to 14 business <br /> days for processing the invoice for payment. <br /> 2. The contractor is entitled to request a maximum of two (2) partial payments and a final <br /> payment. For moderate and comprehensive rehabilitation projects only, there will also be <br /> a 10% retaining fee based on the value of the contract to be held for the 60-day retention <br /> inspection. No partial payments will be made for contracts less than $10,000. For contacts <br /> greater than $10,000, a maximum of three (3) partial payments can be requested by the <br /> contractor, each no less than 33% of the value of the contract (less the 10% retaining fee). <br /> When a payment is requested, the Rehabilitation Specialist will inspect the work within <br /> three (3) days, determine the percentage of job completion and calculate a payment <br /> based on the percentage completion. <br /> Page 3 <br /> Orange County Urgent Repair Procurement and Disbursement Policy <br /> Revised 02-20-20 <br />