Minutes 01-28-2020 Assembly of Governments

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5 Travis Myren said the MOU will come first, and staff can begin working on developing goals, based on the broad goals that were adopted in the resolution. He said this will all culminate in some sort of development proposal, which will include codified details for a developer. Chapel Hill Town Council Member Anderson said she understands what the MOU is, but there is a piece that states: "review Greene Tract draft goals and metrics for evaluating development proposals", which strikes her as something on which the public should weigh in. She said if the MMC is receiving data, it would be helpful to have the information the websites of each jurisdiction. Commissioner Dorosin said this governing MOU will be pretty basic, and the questions raised by the PowerPoint will be answered after the MOU is in place. He said the purpose of the MOU is to determine how the boards will make decisions. He said it is good to talk about this now while everyone is together, and his current understanding is that the MMC meet, hash out their agenda, and report back to their boards, etc. He said when decisions need to be made all three boards have to act unanimously. He asked if the MOU is designed to codify this process, and, if so, is this the best way to proceed. Commissioner Dorosin said if this document is designed to determine how the boards get information, set agendas, vote, etc. it should be able to be done fairly quickly, assuming all agree. Commissioner Dorosin said another way to approach this process would be to appoint a joint Greene Tract committee with representatives from the boards, which could have voting ability. He said if an MOU is necessary, then he hopes there can be discussion tonight about what this will look like. He said the MMC model may need to be tweaked. Commissioner Dorosin said he has been Chair before, and he found the process to be ineffective. He said he thought agreements had been reached previously, but it seems there was not actual agreement. Commissioner Dorosin said he wants to move forward thoughtfully, effectively, efficiently, and in a way that making procedural decisions does not get in the way of the actual substance. Commissioner Dorosin said there is an agenda for the environmental assessment, which should hopefully come back in June. He said this will be public document, which everyone can discuss. He said the governance documents need to be completed by the time the environmental assessment is returned. Chair Rich said it is very helpful that the MMC meetings are being facilitated and transcribed, as this keeps everyone informed and on track. Chair Rich said the resolution states that a public meeting can occur before the MOU is completed, but should wait until after the environmental assessment is completed and staff has a chance to review it prior to presenting it to the public. She said if this process needs to be changed, it should be discussed tonight. Mayor Hemminger said the MMC did a good job at discussing how to take pragmatic steps on each piece, instead of trying to bite off the whole thing at once. She said this should help many things happen simultaneously, as opposed to waiting in a linear fashion. Commissioner Dorosin said it is important to start the conversation about the MOU. Chair Rich said she hopes this will be straightforward to hash out. She said the 2002 MOU was reached fairly easily, but at that time the Greene Tract was not in the extraterritorial jurisdiction (ETJ). She said the 2002 MOU is not consistent with the current reality. Carrboro Town Council Member Haven O'Donnell said the public engagement will start with one public information session, and asked if there is a minimum amount of public engagement that will occur, and will there be separate sessions in each jurisdiction.