Agenda - 03-10-20; 8-n Attachment 2 - OCTS Draft Title VI Plan

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DocuSign Envelope ID:3FDDF183-DEOC-45F5-AE17-OB9CF99E613F 9/20/2020 11am Transit Services in General Public Brochures, Bus Rider 101, Bike on Bus Orange County Information 9.0 STAFF TRAINING All employees will receive basic Title VI training at least once every three years. New hires will receive this training within 15 days of their start date. Basic training will cover all sections of this Plan and our overall Title VI obligations. Staff may receive specialized training on how Title VI applies to their specific work areas. Those who routinely encounter the public, such as office personnel, call center staff, and vehicle drivers, will receive annual refresher training. Trainings will be provided or organized by the Title VI Coordinator and will often coincide with updates to our nondiscrimination policies and procedures. Records of staff trainings, such as agendas, sign-in sheets, copies of calendars, and certificates, will remain on file for at least three years (and in personnel files). 10.ONONELECTED BOARDS AND COMMITTEES — BY RACE AND GENDER The table below depicts race and gender compositions for each of our nonelected (appointed) decision- making bodies. Member names and full demographics for each committee are available, upon request. Male% Female Caucasian African Asian Native Other% Hispanic Body % % American American American % Service Area Population Orange Unified Transportation 34% 66% 79% 16% 5% Board(Transit Advisory Board) Strategies for Representative Committees Diversification goals will be provided to our nonelected boards and committees to help ensure that their membership mirrors our service area demographics, as adequately as possible. We will provide periodic updates on our outreach efforts at meetings. When there is an opening on a board or committee, we will ensure the following: • Current members will be made aware of diversity goals and polled for nominees. • Officials from local minority groups will be made aware of the diversity goals and polled for nominees. • Key Contacts from LEP groups will be contacted and polled for nominees. • A recruitment notice for a Board Member opening will be posted on our website. • An advertisement of recruitment notice for a Board Member will be placed with the local newspaper and other publications popular with minorities and other protected groups. 11.0 RECORD-KEEPING AND REPORTS As a subrecipient of FTA funds through NCDOT, we are required to submit a Title VI Program update to NCDOT every three years, on a schedule determined by NCDOT. Records will be kept to document compliance with the requirements of the Title VI Program. Unless otherwise specified, Title VI-related records shall be retained indefinitely. These records will made available for inspection by authorized officials of the NCDOT and/or FTA. Reports on Title VI-related activities and progress to address findings identified during Title VI compliance reviews may also be provided, upon request. It will occasionally be necessary to update this Title VI Plan or any of its components (e.g., complaints, Public Involvement, and LEP). Updates will be submitted to NCDOT for review and approval and adopted by our Board when required.