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DocuSign Envelope ID:3FDDF183-DEOC-45F5-AE17-OB9CF99E613F <br /> INVESTIGATIVE GUIDANCE <br /> A. Scope of Investigation —An investigation should be confined to the issues and facts relevant to the <br /> allegations in the complaint, unless evidence shows the need to extend the issues. <br /> B. Developing an Investigative Plan— It is recommended that the investigator prepares an Investigative <br /> Plan (IP)to define the issues and lay out the blueprint to complete the investigation. The IP should <br /> follow the outline below: <br /> 1. Complainant(s) Name and Address (Attorney name and address if applicable) <br /> 2. Respondent(s) Name and Address (Attorney for the Respondent(s) name and address) <br /> 3. Applicable Law(s) <br /> 4. Basis/(es) <br /> 5. Allegation(s)/Issue(s) <br /> 6. Background <br /> 7. Name of Persons to be interviewed <br /> a. Questions for the complainant(s) <br /> b. Questions for the respondent(s) <br /> c. Questions for witness(es) <br /> 8. Evidence to be obtained during the investigation <br /> a. Issue—e.g., Complainant alleges his predominantly African American community was <br /> excluded from a meeting concerning a future project which could affect the community. <br /> i. Documents needed: e.g., mailing list which shows all physical addresses, P.O. Box <br /> numbers, property owner names, and dates when the meeting notification was mailed; <br /> other methods used by the RPO to advertise the meeting. <br /> C. Request for Information—The investigator should gather data and information pertinent to the issues <br /> raised in the complaint. <br /> D. Interviews— Interviews should be conducted with the complainant, respondent, and appropriate <br /> witnesses during the investigative process. Interviews are conducted to gain a better understanding of <br /> the situation outlined in the complaint of discrimination. The main objective during the interview is to <br /> obtain information that will either support or refute the allegations. <br /> E. Developing an Investigative Report—The investigator should prepare an investigative report setting <br /> forth all relevant facts obtained during the investigation. The report should include a finding for each <br /> issue. A sample investigative report is provided below. <br /> 20 <br />