Agenda - 03-10-20; 8-a - Minutes

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1 1 Attachment 4 2 3 DRAFT MINUTES 4 BOARD OF COMMISSIONERS 5 WORK SESSION 6 February 11, 2020 7 7:00 p.m. 8 9 The Orange County Board of Commissioners met for a work session on Tuesday, February 11, 10 2020 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Rich and Commissioners Jamezetta Bedford, 13 Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified 18 appropriately below) 19 20 Chair Rich called the meeting to order at 7:00 p.m. 21 Chair Rich said the Board needs to add a closed session at the end of tonight's meeting. 22 23 A motion was made by Commissioner Price, seconded by Commissioner Bedford to add 24 a closed session for the purpose of: Pursuant to 143-318.11(a)(3) To consult with an attorney 25 employed or retained by the public body in order to preserve the attorney-client privilege 26 between the attorney and the public body. 27 28 VOTE: UNANIMOUS 29 30 Chair Rich said the Board of County Commissioners (BOCC) has no regular agenda 31 items on the 2/18 meeting, and it has been suggested that the BOCC cancel the February 18`" 32 meeting. She said there are two time sensitive items (Spay/Neuter Day Proclamation and 33 Proposed Consent and Subordination Agreement to Provide Greenfield Commons Access to 34 and Use of Dumpster Facilities Located at Greenfield), and she asked if the Board would be 35 amendable to adding those two items to this evening's agenda. She asked if John Roberts 36 would share his opinion. 37 John Roberts said if there are decision items, it would be best to defer since no public 38 notice was given of the changes. 39 Greg Wilder, Manager's office, said the housing item has a closing scheduled and if it 40 not addressed this evening, or on February 18, this item would not be able to come before the 41 BOCC until the March10, which would be after the already scheduled closing. 42 John Roberts said the BOCC can add to tonight's meeting, but has not typically made 43 these types of changes, due to the lack of public awareness. 44 Commissioner McKee said he would object. He said there is a standing practice of two 45 Board of County Commissioners business meetings per month, and there is an expectation that 46 the public is notified of the Board's agendas. He said it would be a very small inconvenience to 47 hold the February 181" meeting. 48 Chair Rich said the Board would only be coming on the 18t" to vote for one thing, and 49 she would prefer to move the item to the March 10t" meeting.