Agenda - 06-05-2001-8i - Laserfiche WebLink

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Among the outcomes expected from this move would be: • provides for a generator powered computer center • moves the computer center to higher ground above the Eno River and away from potential flood hazard • places the center of the data network closer to the Sprint telecommunications central office on East King Street, through which the data network connects to the State and to the Internet • improves performance and reliability of the data network services to downtown Hillsborough departments • replaces older wiring connecting some of these offices that has proven to be less reliable than is needed for critical operations and to support the connection of the new State Elections Information Management System (SEIMS) to the rest of the State network • establishes network connection to the Clerk of Courts building, allowing elimination of a current phone company network circuit to Child Support Enforcement and a dialup Internet connection used in the Veteran Services office • establishes high speed Internet access for Offices of the Superior Court Judge in the Old Courthouse • facilitates use of the network for future Internet, voice and video applications in the Old Courthouse • serves as the beginning of potential sharing of network connectivity with the Orange County Schools network, and perhaps beyond (the IS Department and the IT Committee are also exploring shared network resources, a concept called "OCNet", with the two library systems; the Chapel Hill-Carrboro City Schools; the Towns of Carrboro, Chapel Hill, and Hillsborough; and UNC-Chapel Hill) • takes advantage of the timing of the move of the Purchasing and Central Services Department to make network infrastructure upgrades that would be made eventually as part of the IT Plan's "Network" initiative (staff believes this improvement would be logical in any case, following the BOCC directed organizational assessment of the IT Plan implementation over the past four years) Specifications developed by staff were designed to address Orange County's needs. Proposals were sent to seven prospective vendors. The bid was advertised on the County's Internet Site. A pre-bid conference was held and attended by four vendors. Four bidders responded to the bid call. Bids were evaluated by staff. S.F.M. Company Inc. of Whittier, California (the apparent low bidder) has closed its North Carolina operation and subsequently withdrawn their bid. Integrated Communication Service (ICS) of Raleigh, North Carolina submitted the lowest responsible bid that was responsive at a cost delivered, installed and tested of $36,746. FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $36,746, Sufficient funds are available in the IT Plan capital project in the adopted 2000-2010 CIP. $1,400 per month in network circuit operating casts now paid to BellSouth and Sprint will be eliminated by this fiber optic installation project. RECOMMENDATION(S): The Manager recommends that the Board award the bid to . Integrated Communication Service of Raleigh, North Carolina in the amount of $36,746; and authorize the Purchasing Director to execute the necessary paperwork.