JCPC Certification FY19-20 FINAL

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Conflict of Interest form — Please complete if you haven ' t yet for the new fiscal year . Freedom House Final Accounting — There was a significant delay in Freedom House getting in their final accounting forms for FYI 7 - 18 . There were several emails to the program fiscal officer, conference calls , and even one - on- one meetings and every time after the meeting/conversation Denise had the impression/commitment that it was going to be done by the end of the day . Several days to a week would pass and Denise would follow-up and nothing had happened . Denise didn ' t want final accounting to proceed as completed because there were a significant number of errors that would have created a $ 31 , 000 refund for FAN and they knew that wasn ' t correct . They knew the money had been spent but the information was just entered incorrectly . Since the fiscal requirement had not been met , Freedom House ' s current FY disbursements were placed on hold until it was completed . Because of this , Denise went in and completed the Final Accounting information (with permission from Freedom House) . Within the last week, Final Accounting has finally gone through and been signed off on by all parties . With the number of delays and missing the deadline , Denise wanted to make sure that it was brought to the attention of the JCPC . As a result of all of this , Denise has some concerns about the fiscal oversight and control of the JCPC funds . The county has since been advised that it is okay to release all funds that were previously on hold . Executive leadership is aware of the problems and concerns and steps are being taken to address it . Subcommittees — Historically much of the subcommittee work and reporting has fallen on Rebekah to complete . This year the JCPC will be moving towards taking on much more of that responsibility and chairs will be appointed to committees as needed . Bernard will be reviewing with Rebekah the committee tasks and volunteers and may be asking JCPC members to step up to help out . Consultant Update Raise the Age — Handouts were shared with data on 16 and 17 year olds . Breakdown by districts and counties by number of charges , estimated number of new juveniles , projected number of new juveniles to be served by funded programming , number of school -based complaints , and percentage of complaints that were school -based . The Department is trying to prepare the JCPCs and counties for Raise the Age impact and is hoping that this won ' t be an unfunded mandate . The plan is that the legislature will approve funding that will go the local counties to make the decision on how to spend the funds — expand capacity of current programs or fund new programs . What ' s important right now is to get some grassroots efforts going to advocate for funding for this mandate . There will be an addendum to the FYI 9 - 20 County Plan that will identify a plan for the Tier II funding (i . e . Raise the Age funds ) . The Department is encouraging the JCPC Chairs to write a letter to their local county commissioners to adopt a resolution to support the JCPCs receiving extra funding to adopt the Raise the Age mandate . It is suggested to get on the commissioners to agenda to be able to explain what it is and why it ' s important . The Department would like to have a copy of the resolution by March . SPEP Scores — Handouts were shared that included an example Standardized Program Evaluation Protocol ( SPEP ) , definitions of SPEP terminology , SPEP service categories and targets for amount of service , and Program Optimization Percentage (POP ) example . Some programs won ' t have a SPEP a score because they are short -term , structured programs that aren ' t designed to provide a therapeutic intervention . SPEP is important because it helps JCPCs determine if they are funding effective and/or evidenced -based interventions and programs . Denise reviewed the SPEP example and explained each category and how the score is calculated . SPEP score isn ' t the most important score (overall across all