JCPC Certification FY16-17 FINAL

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i f • The report format doesn't always match up with the options given in NCALLIES and sometimes it is hard to know or choose the right options . • Some counties have liked the monthly financial reporting as an indication of how on track they are with spending . Program provider mentioned how cumbersome it was with regards to financial reporting because the report had to pass through their fiscal agent to provide that information. • Seems like we are doing the same report in another format. The financial piece is difficult and isn't always reflective of current situation. Time consuming. • Report was not popular at their office because of a lot of the same reasons that have already been voiced. • Denise suggested to maybe wait on programs submitting hard copy report until the reports are fully operational in NCALLIES . Maybe continue verbally reporting out but wait until NCALLIES has the report. • Rebekah mentioned that she isn't able to see the data entered by the programs or run reports . It was suggested to look into giving her rights to access this information to be able to see more data and run reports to help with the administrative efforts of the JCPC . Having access to this information would also be critical for Risk & Needs Committee to review, especially when determining what programs are needed. In summary, the monthly report in the provided format is not very valuable to the programs and board members . However, it is valuable to hear from the programs at each meeting about the information that is reflective in the report, as well as any other information (i . e . problems, ' successes) . Later down the road when NCALLIES has the reporting tool more formalized we can look at pulling those reports to share with the JCPC . Lastly, Rebekah needs access to client tracking information in NCALLIES so that she can run reports and summarize for the JCPC . Conflict of Interest Form — There are still a few members who need to complete . Please do that and leave with Rebekah today. i� Membership Update — Peggy, Jay, Susan, and Lee have served on the committee . Orange County School Superintendent designee, Michael Gilbert, is no longer in a position with OCS to be a representative on the JCPC . Peggy has spoken with Dr. Wirt, new OCS Superintendent, about finding a replacement and he indicated that he would be happy to attend the meetings as the representative. No vote is needed to change designee . Before we can move on filling the Member of Faith Community and "Commissioner Appointed" spots the JCPC needs to vote to remove the incumbent members . Both members have more than three consecutive unexcused absences, which according to the bylaws are grounds for removal . Peggy Hamlett motioned to remove Mike Cureton and Ryan Brooks from JCPC membership and was seconded by Lee Barnes . Motion carried unanimously. Jay Bryan has suggested Rev. Nixon and Bob Brizendine to fill the now vacant Member of Faith Community and will follow-up . Lee Barnes had suggested a family with a few youth of appropriate age to fill one of the Youth seats . Susan Worley has made contact with the family and is following-up . Jeff Nieman motioned to accept Austin Sykes as a Youth representative and was seconded by Peggy Hamlett . Motion carried unanimously.