Orange County NC Website
Browse       Search
July 24 , 2002 <br /> PROPOSED PROCESS FOR SOUTHERN COMMUNITY PARK <br /> 1 . Agreement on Timing of Funding <br /> Board of County Commissioners adopts a multi-year capital project ordinance <br /> authorizing the full amount of County bond funding . It also authorizes an interlocal <br /> agreement that commits to making the proceeds of the bonds available for this project on <br /> a given schedule . <br /> 2 . Project Planning Committee appointed by respective governing bodies : at least one <br /> County Commissioner and one Town Council Member; each Manager or his designees <br /> a. Charge is to keep informed about the progress of the project and to offer input in a <br /> timely fashion <br /> b . Objective is to discuss and reach consensus on all issues before it in a timely <br /> manner <br /> ilable , the Town of Chapel Hill may make the <br /> c . If consensus is not readily ava <br /> decision to avoid delay in project <br /> d . The Chapel Hill Town Council is governing body in whose jurisdiction the <br /> facility lies and which will be responsible for operations and maintenance for the <br /> life of the project <br /> 3 . Conceptual Plan <br /> Project Planning Committee follows the Report of the Southern Community Park <br /> Conceptual Plan, as adopted by the Board of County Commissioners and the Town <br /> Council, as a guide to the expectations of the governing bodies and the community. <br /> 4 . Construction Design <br /> Proj ect Planning Committee decides whether to continue with designer of Conceptual <br /> Plan or to select a new designer . If a new designer is desired, <br /> a . Staff advertises for proposals and reviews all submittals <br /> b . Project Planning Committee and Town staff review some or all submittals and <br /> recommend small number to interview <br /> c . Staff and Project Committee interview designer candidates and make <br /> recommendation to Town Manager <br /> d . Town Manager negotiates a contract with architect as recommended by the <br /> Project Planning Committee <br /> e . If Town Manager cannot negotiate an acceptable contract with the first choice, he <br /> goes on to the second choice . <br /> 5 . Value Engineering <br /> Project Planning Committee decides whether to accept the value engineering services of <br /> the firm under contract with the Town . If not, Project Planning Committee selects <br /> another firm, following the type of process outlined above for designer <br />