Agenda - 06-23-2005-5h - Laserfiche WebLink

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13 VII. PTA agrees to maintain liability insurance during the term of this contract to the extent required by Chapter 1220 of the North Carolina General Statutes. To the extent allowed by law, PTA shall be responsible for its cats and the errors and omissions of its principals, agents, officers, directors, employees, licensees, and invitees or other third parties, and PTA agrees to indemnify and hold harmless and defend the County fiom any act or omission ofPTA, its principals, agents, officers, directors, employees, licensees, and invitees or other third parties, and PTA agrees to indemnify the County from any and all losses, damages, costs and expenses (including reasonable attorney's fees) caused by or arising out of an act, omission, fault, negligence or' other misconduct of PTA, its principals, agents, officer's, directors, employees, licensees, and invitees or other third parties which occurs in connection with this Contract. VIII. PTA agrees to record all administrative costs and all costs associated with providing following generally accepted fund accounting procedures. To the extent allowed by law, PTA agrees that the County may, at its sole discretion, perform an annual audit of the project, which shall comply with the requirements of the Single Audit Act of 1984 and be made available for inspection by the County staff: The County, or any of its duly authorized representatives, shall, to the extent allowed by law, have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project. To the extent allowed by law, if as a result of inspection of the audit, any project expenditure is disallowed the County may, at its sole discretion, reduce the amount of any expenditure under' this contract by the amount disallowed or demand repayment.. PTA agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each Client contact. PTA further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes.. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the Program Services provided. Reports must be signed by PTA's Program Director or his/her designee. This requirement applies to all personnel paid from fiords obtained by PTA pursuant to this Contract, B. Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by PTA's Area Director or his/her designee. PTA further agrees to maintain a current inventory of any County-owned equipment in its possession..