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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 15, 2001 <br />Action Age d~ <br />Item No. <br />. SUBJECT_ Bid Award: 40 KW Diesel Powered Standby Generator for Solid Waste_„_.,.,__._„__ <br />DEPARTMENT: Purchasing and PUBLIC HEARING: (Y/N) No <br />Solid Waste <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Gayle Wilson, 968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 96$-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid for one 40 KW diesel powered generator for standby power. <br />BACKGROUND: An emergency back up generator is needed for the Maintenance Garage at the Landfill <br />in order to keep the operation functioning during loss of power, particularly in the event of an extended <br />emergency situation. It will also provide the County an emergency maintenance capability in the southern <br />end of the county for non-landfill related functions, if necessary. Since the equipment is physically large <br />and since it will be connected to a single-step manual transfer switch, the unit will be permanently <br />installed on a concrete pad at the Landfill site. <br />Detailed specifications were developed by staff tv provide, install and test the generator and transfer <br />switch. Proposals were sent to four vendors, including: <br />• Gregory Poole (Caterpillar dealer) <br />• Keplar Electric (Supply/Install) <br />• Cummings Atlantic (Onan dealer) <br />• Covington Diesel (Covington dealer) <br />The bid was advertised on the County's Internet Site. One bidder responded to the solicitation. G.S. 143- <br />132 establishes no minimum number of bids as required for purchase of apparatus, equipment or <br />supplies. However, as part of the bid evaluation, staff checked with other entities and manufacturing <br />sources to validate the fairness of the bid received. The bid submitted by Gregory Paale of Raleigh, <br />North Carolina is commensurate with the expected cost range reflected in the evaluation and is the lowest <br />responsible bid that was responsive at a delivered/installed cost of $27,330.00. <br />FINANCIAL IMPACT: Total cast of this action, if approved by the Board, would be $27,330.00. <br />Sufficient funds are available within the FY 2000/01 5alid Waste Management Budget. <br />RECOMMENDATION(S): The Manager recommends that the Board award the bid to Gregory Poole of <br />Raleigh, North Carolina in the amount of $27,330.00; and authorize the Purchasing Director to execute <br />the necessary paperwork. <br />